Executive Assistant

MindBase Education; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

An education organization based in Abu Dhabi is seeking an Executive Assistant to support senior leadership, including the Chairman. The role involves managing schedules, preparing documentation, and facilitating communication across teams. Candidates should have a Bachelor's degree in Business Administration and 2-5 years of experience in executive support roles. Excellent organizational and communication skills are essential for success in this position.

Qualifications

• Minimum 2-5 years of experience in an executive support role.
• Experience supporting C-level executives or senior leadership.
• High level of integrity in handling sensitive information.

Responsibilities

• Act as the primary contact for the Chairman with stakeholders.
• Manage the Chairman's calendar and travel schedules.
• Prepare agendas and supporting documents for meetings.
• Coordinate meetings and leadership sessions.
• Support Senior Management Office with documentation.

Skills

Strong organizational skills

Time management

Excellent communication skills

Attention to detail

Discretion handling confidential information

Ability to work independently

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office

Google Workspace

Job description

The Executive Assistant will play a critical role in ensuring effective scheduling communication follow-ups and smooth day-to-day operations for senior leadership while also assisting with documentation data entry and coordination across functions.

Key Responsibilities

Chairman Support

• Act as the primary point of contact for the Chairman with internal and external stakeholders
• Manage and coordinate the Chairman's calendar meetings appointments and travel schedules
• Organize and prioritize meeting requests to ensure effective time management
• Prepare agendas briefing materials presentations and supporting documents
• Attend meetings record minutes track action items and ensure timely follow-up
• Manage correspondence emails and document flow on behalf of the Chairman
• Coordinate travel arrangements logistics and expense tracking
• Handle sensitive and confidential information with the highest level of discretion

Senior Leadership & Senior Management Office Support

• Coordinate meetings workshops and leadership sessions
• Support the Senior Management Office with scheduling documentation and reporting
• Assist in preparing executive presentations reports and summaries
• Maintain structured digital and physical filing systems
• Facilitate communication and coordination between senior leadership and internal teams
• Track commitments deadlines and cross-functional initiatives

Requirements

• Bachelors degree in Business Administration Management or a related field preferred
• Minimum 2-5 years of experience in an Executive Assistant Personal Assistant or similar role supporting senior executives
• Experience supporting C-level executives Chairman or senior leadership
• Strong organizational time-management and prioritization skills
• Excellent written and verbal communication skills
• High level of discretion and integrity when handling confidential information
• Strong attention to detail and accuracy particularly in documentation and data entry
• Proficiency in Microsoft Office Google Workspace and office productivity tools
• Ability to work independently take initiative and adapt to changing priorities