Executive Assistant

VentureOne; Abu Dhabi; On-site; AED 100,000 - 140,000; Full time

Job summary

A robotics venture is seeking an Executive Assistant to provide high-level administrative support to executive leadership. Responsibilities include managing schedules, coordinating travel logistics, and facilitating communication across departments. The ideal candidate should have over 7 years of experience in a similar role, exceptional organizational skills, and the ability to work in a fast-paced environment. This position offers a competitive, tax-free salary and a comprehensive benefits package in an inclusive workplace.

Benefits

Education allowance

Free on-site meals

Annual flight allowance

Health coverage

Relocation support

Access to well-being activities

Qualifications

• 7+ years of experience as an Executive Assistant or similar role supporting senior leadership.
• Ability to thrive in a fast-paced, dynamic environment with shifting priorities.
• Experience in high-growth environments such as startups or consulting.

Responsibilities

• Manage complex calendars and scheduling across time zones.
• Act as a primary point of contact for executives and external partners.
• Track key initiatives and deadlines, ensuring follow-up is done.

Skills

Exceptional organizational skills

Strong written and verbal communication

High emotional intelligence

Proficiency with productivity tools (Microsoft 365)

Ability to manage multiple tasks

Job description

About the company

VentureOne is building a new venture focused on next-generation robotics, developing intelligent service robots designed to operate safely and efficiently in human environments. The mission of this venture is to improve productivity, safety, and efficiency across high-impact industries by deploying versatile robotic systems.

About the role

The Executive Assistant will serve as a trusted partner to VentureOne’s executive leadership, providing high-level administrative support and enabling the team to operate at peak efficiency. This role requires exceptional communication skills, strong judgment, discretion, and the ability to anticipate needs in a fast-moving, entrepreneurial environment.

Key Responsibilities

Executive Support & Operations

• Manage complex calendars, scheduling, and meeting coordination across time zones.


• Prepare executives for meetings by organizing agendas, briefing materials, and follow-up actions.


• Coordinate travel logistics, itineraries, and expense reporting.

Communication & Coordination

• Act as a primary point of contact between executives, internal teams, and external partners.


• Draft, review, and manage professional correspondence on behalf of leadership.


• Facilitate timely communication and ensure alignment across departments.

Project & Workflow Management

• Track key initiatives, deadlines, and deliverables; follow up with stakeholders as needed.


• Support special projects and research assignments, providing data, insights, and summaries.


• Help design and streamline internal processes to improve organizational efficiency.

Meeting & Event Management

• Plan and coordinate internal and external meetings, offsites, board sessions, and events.


• Take clear meeting notes, summarize key decisions, and monitor action items.

Office & Operational Support (as needed)

• Assist with office management tasks, vendor coordination, and resource planning.


• Support recruiting efforts by coordinating interviews and onboarding documentation.

Minimum Requirements

• 7+ years of experience as an Executive Assistant or similar administrative role supporting senior leadership.


• Exceptional organizational and multitasking abilities.


• Strong written and verbal communication skills.


• High emotional intelligence and the ability to work cross-functionally.


• Proficiency with productivity tools (Microsoft 365, etc).


• Ability to thrive in a fast-paced, dynamic environment with shifting priorities.

Preferred Requirements

• Experience in high-growth environments (venture capital, private equity, startups, finance, tech, or consulting).


• Ability to manage projects independently and make decisions on behalf of leadership.


• Strong problem-solving skills and proactive mindset.

We provide a competitive, tax-free salary and a comprehensive benefits package in a collaborative, innovative and inclusive work environment. Our benefits include an education allowance, free on-site meals, annual flight allowance, health coverage, relocation support (if applicable), and access to well-being activities such as sports and recreational events.

Join us to drive innovation and shape the future of technology!