Executive Assistant

G42; Abu Dhabi; Hybrid; AED 60,000 - 90,000; Full time

Job summary

A leading technology holding group in Abu Dhabi is seeking an experienced Executive Assistant to provide critical support for Senior Executives. The role involves managing communication, organizing meetings and travel, preparing reports, and ensuring smooth operational flows. Ideal candidates bring previous EA experience, strong time management skills, and proficiency in Microsoft Office, particularly Excel and PowerPoint. Additionally, a commitment to confidentiality and an ability to adapt in a fast-paced environment are essential. The position offers hybrid work flexibility and competitive compensation.

Benefits

Competitive compensation

Performance incentives

Comprehensive health coverage

Lifestyle perks in the UAE

Qualifications

• Previous comprehensive EA experience supporting more than two senior managers or executives.
• Experience processing visa documentation and travel arrangements across time zones.
• Strong attention to detail and accuracy.

Responsibilities

• Provide comprehensive EA support to Senior Executives.
• Coordinate meetings, travel arrangements, and communication.
• Generate business and forecast reports as needed.

Skills

Excellent verbal and written communication skills

Time management skills

Experience with electronic diary management

Proficient in Microsoft Office (PowerPoint and Excel)

Ability to maintain confidentiality

Job description

Overview

G42 is a technology holding group and a global leader in creating visionary artificial intelligence for a better tomorrow. Born in Abu Dhabi and operating worldwide across industries, G42 is on a mission to build the Intelligence Grid for the AI-native societies of today and tomorrow. From molecular biology to space exploration and everything in between, G42 realizes exponential possibilities today. G42 is accelerating its portfolio-wide performance agenda across a diverse ecosystem of technology, AI, cloud, healthcare, smart mobility, and investment-led businesses. To support this next phase of disciplined growth, we are establishing a dedicated capability to monitor, diagnose, and elevate performance across all Group companies.

Job Overview: To provide comprehensive EA support to Senior Executives within the Corporate Executive office. The primary purpose of the role is to provide administration, analysis, reporting and coordination support, including inbox and diary management, meeting and travel coordination as well as communication assistance and business support activities to assist business planning and project management activities.

Responsibilities

• Perform basic admin functions providing support to C-level executives.
• Efficient documentation handling and filing systems for easy retrieval.
• Coordinating meetings, receiving visitors, and scheduling meetings.
• Oversee project timelines and keep them on track. General reporting (internal & external).
• Handle confidential information in a professional manner.
• Collaborate in preparing or modifying client-specific marketing material suitable for the target client.
• Collect and analyze data across various departments.
• Present findings (presentations, charts, graphs) and pitch ideas or suggestions to management.
• Generate business and forecast reports for management as needed.
• Review processes with the goal of developing or improving reporting tools for effective business decisions.
• Develop first‑round proposals and projection forecasts.
• Arrange travel, accommodation, and visas for frequent business travel for internal and external meetings/events.
• Coordinate internal and external meetings, ensuring attendance and timely distribution of documentation.
• Organize global video/telephone conferences across multiple time zones.
• Collate and issue agendas and minutes for regular meetings along with agreed follow‑up actions.
• Manage, monitor, and report the processing and coding of invoices and expense claims for each executive.
• Ensure all hardcopy and electronic materials containing confidential information are securely stored and only accessible to authorized viewers.
• Pro‑active and complex diary management syncing with various time zones.
• Inbox management for each executive to support prioritization of tasks.
• Manage incoming and outgoing communication for the executives to manage expectations of internal and external customers.
• Build strong relationships with G42 divisions.
• Meet and greet visitors at all levels of seniority.
• Attend relevant meetings to ensure representation.
• Support the executives to research and collate data, prepare reports and presentation packs for different stakeholders.
• Contribute to and monitor specific projects as assigned or agreed by the executives.
• Organize and coordinate events.
• Perform any other duties commensurate with this level and role.

Qualifications

Knowledge and Experience

n

Previous comprehensive EA experience supporting more than two senior managers or executives.

Proven experience of working with large, complex quantities of data with the ability to present information concisely.

Experience with electronic diary management.

Experience processing visa documentation and travel arrangements across time zones.

Previous use of Skype/MS Teams for business and online meeting or conferencing technology.

Excellent verbal and written communication skills and a professional telephone manner.

High standards of accuracy, quality and attention to detail.

Strong time‑management skills and ability to prioritize under pressure without compromising quality.

Flexible and able to adapt to a fast‑changing environment.

Enthusiastic, confident, “people‑oriented” personality.

Able to liaise with people to achieve work goals while enhancing relationships.

Ability to keep information organized and confidential.

Helpful, discreet and mature approach to work – understanding a 24/7 approach to the role considering multiple stakeholder management.

Advanced skills in Microsoft Office, particularly PowerPoint and Excel.

What We Look For

At G42, we look for people who share our ambition to build a future to believe in. You see opportunities in complexity and move with pace to turn vision into reality. You think big, act decisively, and embrace AI as a catalyst for progress. You build trust through collaboration, seek out diverse perspectives, and turn ideas into tangible impact. You challenge assumptions, simplify the complex, and work with intention. Above all, you take ownership for outcomes, for growth, and for shaping solutions that matter to our customers, communities, and the world.

What Working At G42 Offers

• A forward‑looking, inclusive workplace built on innovation and collaboration.
• Hybrid work flexibility and meaningful growth through structured development and high‑impact AI projects.
• Competitive compensation with performance incentives and comprehensive health coverage.
• Lifestyle perks designed for your life in the UAE, including medical support, wellbeing initiatives, and access to exclusive partner discounts.