Emirati Receptionist/Administrator (UAE Nationals)

Ultiwiseconsult; Sharjah; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading water treatment company in the UAE seeks an Emirati Receptionist/Administrator to create a welcoming environment and provide essential support ranging from reception duties to administrative tasks. The ideal candidate should be fluent in Arabic and English and possess strong communication and organizational skills. Responsibilities include greeting visitors, managing calls, assisting with office tasks, and ensuring confidentiality. This position offers an opportunity for professional growth in a dynamic organizational atmosphere.

Qualifications

• Proven experience as a receptionist or in a similar role.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and multitasking abilities.
• Ability to work independently and collaboratively.
• Knowledge of office management systems and procedures.
• Previous experience in a similar role within the Gulf region is advantageous.

Responsibilities

• Greet and receive visitors in a professional manner.
• Handle incoming calls and direct them promptly.
• Provide administrative assistance to various departments.
• Assist clients and visitors, providing necessary information.
• Maintain accurate and up-to-date records.
• Collaborate with team members for smooth office operations.
• Handle sensitive information with discretion.

Skills

Communication skills

Interpersonal skills

Organization

Multitasking

Microsoft Office Suite

Language proficiency in Arabic and English

Job description

Designation

Emirati Receptionist/Administrator

Responding To

Human Resource Officer

Company Overview

Gulf Water Treatment Co. Ltd. (GWT) has been a pioneering force in the United Arab Emirates since its establishment in 1992. Our journey has seen us transform from a modest provider of desalination systems to a forward-thinking enterprise, dedicated to delivering comprehensive water-centric services and innovative solutions.

Position Overview

The Receptionist/Administrator is a key position within our organization, emphasizing the importance of creating a positive and welcoming environment for both visitors and internal team members. As an Emirati Receptionist/Administrator, you will be responsible for a range of duties, including reception responsibilities, administrative support, language proficiency in Arabic and English, customer service, documentation maintenance, collaboration with the team, ensuring confidentiality, and additional tasks related to government coordination, client follow-ups, and facility management.

Key Responsibilities

1. Reception Duties

• Warmly greet and receive visitors in a professional manner.
• Efficiently handle incoming calls, directing them promptly.
• Maintain the reception area's cleanliness and organization.
• Coordinate meeting room bookings and support conference arrangements.
• Handle travel arrangements for business trips.
• Issue gate passes for staff as needed.

2. Administrative Support

• Provide administrative assistance to various departments.
• Manage incoming and outgoing mail and packages.
• Assist in monitoring office supplies and maintaining inventory.
• Coordinate travel arrangements for employees as needed.
• Follow up with clients, government departments.
• Coordinate with Printer Company for printer issues and requirements.
• Arrange courier services for document shipments as per instructions.

3. Language Skills

• Fluent in both written and spoken Arabic.
• Proficient in English for effective communication with non-Arabic speakers.

4. Customer Service

• Assist clients and visitors, providing necessary information.
• Uphold a high standard of customer service consistently.
• Follow up with clients for feedback and satisfaction.

5. Documentation

• Maintain accurate and up-to-date records.

The Company has been a pioneering force in the United Arab Emirates

6. Team Collaboration

• Collaborate with team members to ensure smooth office operations.
• Support colleagues with administrative tasks as required.
• Coordinate with translation companies for project requirements.

7. Confidentiality

• Handle sensitive information with the utmost discretion.
• Maintain confidentiality in all dealings.

Ref No: GWT-HR-FRM-02

Date: 22-04-2022

ROLES & RESPONSIBILITIES Rev: 00

• Assist in preparing reports and documents as required.
• Download and print SEWA and Etisalat bills monthly.

The Receptionist/Administrator role at the company is a key position within our GULF WATER TREATMENT CO. LTD

Requirements

• Proven experience as a receptionist or in a similar role.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and multitasking abilities.
• Ability to work independently and collaboratively.
• Knowledge of office management systems and procedures.
• Previous experience in a similar role within the Gulf region is advantageous.