Documentation Executive

AW Connect; Dubai; On-site; AED 8,000 - 12,000; Full time

Job summary

A logistics management firm in Dubai is seeking to hire a documentation coordinator to manage shipping and customs documentation processes. The ideal candidate will have a bachelor's degree and preferably some experience in logistics or shipping. Strong attention to detail, organizational skills, and immediate availability are essential for this role.

Qualifications

• Fresh graduate or 1-2 years of documentation or administrative experience preferred.
• Ability to manage multiple tasks under tight deadlines.
• Immediate availability is preferred.

Responsibilities

• Prepare, review and process shipping documents.
• Coordinate with customs brokers and freight forwarders.
• Ensure compliance with UAE port systems and customs regulations.
• Maintain organized records of shipping and customs documents.
• Track shipment status and update stakeholders.
• Assist in improving documentation workflows.

Skills

Attention to detail

Organizational skills

Communication skills

Coordination skills

Education

Bachelor's degree in Logistics or related field

Job description

Overview

To manage shipping and customs documentation processes ensuring accuracy and compliance with UAE regulations while coordinating with internal and external stakeholders.

Responsibilities

• Prepare, review and process shipping documents including Bills of Lading, packing lists, invoices and Certificates of Origin.
• Coordinate with customs brokers, freight forwarders, shipping lines and clients for documentation needs.
• Ensure compliance with UAE port systems and customs regulations.
• Maintain organized records of shipping and customs documents.
• Liaise with internal teams (sales, operations, warehouse) for data collection and document preparation.
• Track shipment status and update stakeholders.
• Support in resolving documentation issues or delays.
• Assist in improving documentation workflows and compliance processes.

Qualifications & Requirements

• Bachelors degree in Logistics, Supply Chain Management, Business Administration or related field.
• Fresh graduate or 1-2 years of documentation or administrative experience (preferably in logistics/shipping).
• Strong attention to detail and organizational skills.
• Ability to manage multiple tasks under tight deadlines.
• Good communication and coordination skills.
• Immediate availability is preferred.