Document Controller

WADI AL SAHAB FOR MANAGEMENT AND CONSULTANCIES. CO; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading firm in the management consulting sector is seeking a Document Controller to manage the document lifecycle and maintain project documentation integrity. The role requires experience with document management systems, particularly SharePoint, and knowledge of ISO 9001 standards. Responsibilities include ensuring compliance with documentation practices, conducting regular audits, and partnering with project teams. This on-site position offers competitive compensation and opportunities for professional development in the UAE.

Benefits

Competitive compensation

Professional development opportunities

Collaborative culture

Qualifications

• Proven experience managing project documentation and records in a DMS/SharePoint environment.
• Familiarity with ISO 9001 documentation practices and QA/QC documentation workflows.
• Strong working knowledge of Microsoft SharePoint for library creation, permissions, and metadata management.

Responsibilities

• Manage the document lifecycle including classification and archiving.
• Administer the Document Management System and ensure version control.
• Implement document control procedures in line with ISO 9001.

Skills

Document management systems

Microsoft Word

Version control

Microsoft Excel

Tools

SharePoint

Aconex

Bluebeam

Procore

Job description

About The Opportunity

A leading firm operating in the Management Consulting & Business Services sector, delivering advisory and operational support to projects across the UAE. We provide process-driven project controls, compliance, and documentation services to public and private-sector clients supporting high-value, regulated engagements. This on-site Document Controller role is critical to ensuring documentation integrity, traceability, and audit readiness for project teams based in the United Arab Emirates.

Role & Responsibilities

• Manage the document lifecycle: receive, classify, index, distribute, revise, and archive project and corporate documents to meet client and statutory requirements.
• Administer and maintain the Document Management System and SharePoint libraries—ensure correct metadata, naming conventions, and version control.
• Implement and enforce document control procedures in line with ISO 9001 and client QA/QC standards; process transmittals, approvals, and revision notices.
• Coordinate with project teams, contractors, and stakeholders to track submittals, RFIs, drawings, and action items until closure.
• Perform regular document audits, maintain logs and registers (transmittal, revision, distribution), and produce status reports and KPIs for management review.
• Support onboarding and provide training to project staff on document control workflows, tools, and best practices to reduce errors and improve compliance.

Skills & Qualifications

Must-Have

• Proven experience managing project documentation and records in a DMS/SharePoint environment.
• Familiarity with ISO 9001 documentation practices and QA/QC documentation workflows.
• Strong working knowledge of Microsoft SharePoint for library creation, permissions, and metadata management.
• Proficiency with Microsoft Word and Microsoft Excel for document formatting, indexing, and log maintenance.
• Solid understanding of version control, revision logs, and transmittal processes for engineering and commercial documents.
• Attention to detail, organisational rigor, and ability to produce audit-ready documentation and reports.

Preferred

• Experience with Aconex or other construction/project DMS platforms.
• Familiarity with Bluebeam, Procore, or similar document markup and submittal tools.
• Knowledge of UAE regulatory or client-specific documentation requirements.

Benefits & Culture Highlights

• On-site role in the UAE with competitive compensation benchmarked to the market.
• Structured processes, clear escalation paths, and opportunities to contribute to documentation best-practices across projects.
• Collaborative, compliance-focused culture with exposure to cross-functional project teams and professional development opportunities.

To apply, ensure your CV highlights direct experience with SharePoint/DMS administration, version control, ISO-aligned documentation, and project-specific transmittal workflows. Candidates must be eligible to work on-site in the UAE.

Skills: document management systems,microsoft word,version control,microsoft excel