Document Controller

edari; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A prominent real estate development company based in Dubai is seeking a Document Controller for a contract role lasting 12 months, with the possibility of extension based on performance. The ideal candidate will manage documentation including contracts and construction drawings, ensuring accuracy and confidentiality. Candidates with 1–3 years in document control and proficiency in tools like Aconex and Unifier are preferred. Immediate availability is a plus. This is an excellent opportunity to enhance your career within a leading firm in the region.

Qualifications

• 1-3 years’ experience in document control, preferably within real estate or construction.
• Strong proficiency in Aconex, Unifier, SharePoint, and MS Office Suite.
• Excellent organizational and time-management abilities.

Responsibilities

• Receive, track, and store incoming documentation according to company procedures.
• Maintain an efficient document control system for easy retrieval and systematic archiving.
• Liaise with consultants, contractors, and internal teams to manage approvals and circulation.

Skills

Document control

Communication skills

Organizational skills

Collaboration

Education

Diploma or Degree in Business Administration or related field

Tools

Aconex

Unifier

SharePoint

MS Office Suite

Job description

We are looking to hire a Document Controller who will be responsible for tracking, updating, and maintaining various documents—including functional documents, correspondence, agreements, construction drawings, and project submittals—for our semi-government client based in Dubai, UAE, one of the largest real estate developers in the region.

This position is a contract role with an initial duration of 12 months and is renewable based on performance and business requirements. The role sits within the Contracts & Procurement (C&P) Department and reports directly to the Contracts Manager.

We are looking for a passionate Document Controller who ensures accuracy, confidentiality, and effective control of all records while streamlining processes. You should also have hands‑on experience with Aconex and Unifier, strong knowledge of electronic document management systems, and prior exposure to large‑scale construction and real‑estate projects.

Key Responsibilities

• Receive, track, and store incoming documentation in accordance with company procedures.
• Maintain an efficient document control system for easy retrieval and systematic archiving.
• Liaise with consultants, contractors, and internal teams to manage approvals and circulation.
• Handle construction drawings, submittals, and project documentation using Aconex/Unifier.
• Participate in audits and ensure compliance with document control requirements.
• Prepare regular reports on document status to support decision‑making.
• Ensure confidentiality and security of sensitive records through proper access controls.

Knowledge, Skills & Experience

• Diploma or Degree in Business Administration or a related field.
• 1–3 years’ experience in document control, preferably within real estate or construction.
• Proficiency in Aconex, Unifier, SharePoint, and MS Office Suite.
• Strong communication and collaboration skills with cross‑functional teams.
• Excellent organizational and time‑management abilities.
• Knowledge of digital file formats, electronic documentation, and archiving systems.

Availability

Preference will be given to candidates who are available immediately.

We are looking for candidates who are able to work in the United Arab Emirates. Please apply with your updated CV and ensure your contact details are included.

We will review your application within 7 working days. Should your profile meet the requirements, a consultant from Edari will reach out to discuss the role in more detail and outline the next steps.