DOCUMENT CONTROLLER

DP World; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading company in the logistics industry is seeking a Document Control Coordinator in Dubai. In this role, you will manage project documentation, ensuring accuracy and quality across various projects. You will also support the preparation of final documents and maintain project folder structures.

Qualifications

• Diploma / Degree in any discipline.
• Proficiency in MS Office applications.
• Experience with project document control systems.

Responsibilities

• Manage project-related documents with accuracy and quality.
• Control all aspects of project documentation across multiple projects.
• Prepare a work list for the project upon award.

Skills

Proficiency in MS Office applications

Experience with project document control systems

Education

Diploma / Degree in any discipline

Job description

Key Accountabilities

• Manage project-related documents with accuracy and quality in a timely manner.
• Control all aspects of project documentation across multiple projects, ensuring alignment with client systems and procedures.
• Upon project award, prepare a work list for the project as advised by the PM / Project Planner and release it to trades.
• Create project-specific email addresses and ensure departmental distributions are made according to project requirements and distribution strategies.
• Arrange to grant project/network drive access and provide authorization as per company policy.
• Develop project folder structures upon award, ensuring all project documents are stored in relevant folders and regularly updated.
• Obtain the deliverable list from relevant stakeholders in line with contract requirements and prepare the Master Document Register (MDR).
• Implement project document templates with the latest formats, as per contract requirements.
• Support the preparation of final/as-built documents upon project completion and archive them in designated folders for future reference.
• Receive/download documents and deliverables from FTP servers and manage the distribution of inward and outward documentation, registering all transactions.
• Maintain and update document transmittals and related reports.
• Attend VSL (Visible Safety Leadership) Walkdowns as assigned.

Qualifications/Experiences & Skills

- Diploma / Degree in any discipline

- Proficiency in MS Office applications

- Experience with project document control systems, industry standards, and client-driven document control systems