Document Controller

Mace Group; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading construction consultancy in Abu Dhabi is seeking an experienced administrative support professional. The role focuses on document management, organizing meetings, and maintaining electronic files for a large regeneration development project. Candidates should be proficient in Microsoft 365 and experienced with document control platforms like Unifier and Autodesk Construction Cloud. Knowledge of construction processes and project information flows is essential for success in this role.

Qualifications

• Experience in the Middle East is an advantage.
• Proficient in core IT systems, including Microsoft 365.
• Experienced with project management and document control platforms.

Responsibilities

• Provides document management and administrative support.
• Organizes meetings and manages document setups.
• Maintains electronic file-sharing systems.

Skills

Middle East experience

Proficient in Microsoft 365

Experience with Unifier

Experience with Autodesk Construction Cloud

Understanding of construction processes

Tools

Microsoft 365

Unifier

Autodesk Construction Cloud

SharePoint

Job description

Mace combines construction expertise with consultancy to unlock potential in every person or project and redefine the boundaries of ambition. Our values shape the way we consult and define the people we want to join us on our journey.

The project:

Mace is providing project management services on a large mixed-use regeneration development in Abu Dhabi. The site will have commercial work places and retail units along with public realm.

You’ll be responsible for:

• Provides document management and general administrative support to the project team.
• Organizes internal and external meetings, including presentations, documents, and equipment setup.
• Maintains electronic file-sharing systems such as SharePoint and Unifier.
• Administers user access permissions to ensure secure and appropriate access.
• Conducts quality checks on all incoming documents as per standard procedures.
• Creates, updates, and manages distribution groups to ensure accurate information flow.
• Maintains the project work package matrix and assigns documents accordingly.
• Generates system reports as required by the project team.
• Ensures compliance with key processes like the RFI process.
• Develops workflows and process maps; arranges meetings and records minutes when needed.

You’ll need to have:

• Middle East experience is an advantage.
• Proficient in core IT systems, including Microsoft 365 (MS365) suite.
• Experienced with project management and document control platforms such as Unifier, Autodesk Construction Cloud (ACC), and SharePoint.
• Solid understanding of core construction processes and project information flows.

Our values

Safety first - Going home safe and well: We champion a safe, diverse and inclusive working environment, understanding the importance of wellbeing in every team.

Client focus - Deliver on our promise: We own the quality of deliverables, strategic outcomes and build long term relationships with our clients.

Integrity - Always do the right thing: We influence positive outcomes within our industry, while always aligning with our compliance obligations.

Create opportunity - For our people to excel: We champion a continuous improvement culture throughout all activities, inspiring our people and teams to develop.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all the criteria, please apply as you may still be the best candidate for this role or another role within our organisation.