Contract Admin Assistant

Six Construct; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading construction company is seeking an Office Coordinator responsible for overseeing daily operations and providing comprehensive administrative and HR support. The ideal candidate will manage office supplies, assist with scheduling, and support recruitment activities. Proficiency in MS Office and ERP software like Aconex is required, along with a minimum of 5 years of experience in the FM or construction industry. The role promotes a positive workplace culture with a focus on employee engagement and compliance.

Benefits

Exciting Projects

Career Growth

Diverse Team

Competitive Benefits

Positive Workplace Culture

Qualifications

• Proficiency in MS Office is essential.
• Experience with ERP Software such as Aconex or COINS is required.
• 5+ years of relevant industry experience is preferred.

Responsibilities

• Oversee daily office operations and administrative support.
• Manage office supplies, facilities, and documentation systems.
• Assist with scheduling, travel arrangements, and project coordination.

Skills

Proficiency in use of MS Office

Proficiency in use of ERP Software (e.g. Aconex, COINS)

5+ Years Experience in FM or Construction industry

Job description

Job Description

Why This Role Matters

Responsible for overseeing daily office operations and providing comprehensive administrative and HR support to ensure a well-organized, efficient, and compliant work environment. Manages office supplies, facilities, documentation systems, petty cash, and reporting while supporting cross-departmental coordination and communication. Assists with scheduling, travel arrangements, invoicing through Aconex, and project coordination to meet organizational objectives. Supports HR and recruitment activities, including onboarding, employee records, timekeeping, and reimbursements. Acts as a liaison between departments, provides guidance to site purchase officers, and ensures adherence to policies and legal requirements. Contributes to employee engagement, diversity and inclusion initiatives, and fosters a collaborative, transparent, and positive workplace culture.

What You’ll Drive

• Oversee day-to-day office operations, ensuring a well-organized and functional work environment.
• Manage office supplies, equipment, and facilities to support optimal productivity.
• Provide administrative support to various departments, including document preparation, data entry, and record keeping.
• Assist in scheduling appointments, meetings, and leave travel arrangements for team members.
• Draft and edit internal and external communications.
• Transmit invoice and other documents to the client through Aconex.
• Facilitate internal and external communication, ensuring timely and accurate dissemination of information.
• Act as a liaison between departments, fostering effective collaboration.
• Manage petty cash transactions and submit documents to finance team on monthly basis.
• Generate reports as needed to support decision-making and organizational planning.
• Set up and manage document storage and retrieval system.
• Assist in coordinating projects by monitoring timelines, tracking progress, and ensuring deliverables are met.
• Collaborate with teams to streamline processes and improve efficiency.
• Assist in HR-related tasks, such as onboarding, employee documentation, maintaining personnel records, timekeeping, leave requests, reimbursement process, etc.
• Support recruitment processes as needed.
• Provide guidance and support to our site purchase officer.
• Ensure compliance with organizational policies, procedures, and legal requirements.
• Stay informed about changes in regulations that may impact business operations.
• Develop and execute strategies to enhance employee engagement and satisfaction.
• Promote open and transparent communication channels within the organization.
• Ensure effective dissemination of information related to company values, goals, and initiatives.
• Drive initiatives to promote diversity, equity, and inclusion within the workplace.
• Facilitate team-building activities, recognition programs, and events to promote a cohesive and supportive work culture.

Qualifications

You’re a Great Fit If You Have

• Proficiency in use of MS Office.
• Proficiency in use of ERP Software (e.g. Aconex, COINS etc...).
• 5+ Years Experience in FM or Construction industry is preferred

Why You’ll Enjoy Working with Us

• Exciting Projects
• Career Growth
• Diverse Team
• Competitive Benefits
• Positive Workplace Culture

Additional Information

Six Construct is guided by our core values of respect, excellence, co-creation, passion, and unity. Our values are at the heart of everything we do, creating a diverse and inclusive workplace where everyone feels valued, secure, and motivated to reach their full potential.