Business Assistant

JP Morgan Chase; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A global financial services firm is seeking a Business Assistant to provide executive support and manage day-to-day operations effectively. This role involves coordinating complex schedules, arranging travel logistics, and ensuring high standards in communications. Candidates should possess excellent English skills and prior experience in banking or a multinational corporation. The position offers the opportunity to work collaboratively in a dynamic environment and lead various projects. Strong organizational abilities and proficiency in Microsoft Office are essential to succeed in this role.

Qualifications

• Proven experience interacting with senior management is required.
• Strong written and oral communication skills are essential.
• Capacity to manage calendar and competing priorities effectively.

Responsibilities

• Maintain complex and detailed calendars for meetings.
• Arrange complicated domestic and international travel.
• Organize logistics for offsite conferences and events.
• Process invoices and T&E expense claims adhering to policies.
• Produce high-quality emails and messages for stakeholders.
• Lead and coordinate on ad hoc projects as requested.

Skills

Excellent English skills

Banking or MNC experience

Advanced organizational ability

Tact and good judgment

Strong interpersonal and communication skills

Proficiency in Microsoft Office

Excellent telephone etiquette

Ability to manage competing priorities

Tools

Microsoft Office

Job description

In this role you are the backbone and a supportive force. You are an executive partner to your stakeholders who goes above and beyond to deliver business objectives, represents the bank with professionalism and courtesy at all times, delivering flawless work output.

As a Business Assistant in our dynamic team, you will be the gatekeeper and problem solver, adding control to your stakeholders' day-to-day operations and increasing productivity. This role provides an opportunity to work cooperatively with the administrative assistants team, lead and coordinate on ad hoc projects, and act as a subject matter expert for policies and procedures.

Job Responsibilities

• Maintain complex and detailed calendars and manage the coordination and logistics of both internal and external meetings
• Arrange and coordinate complicated domestic and international travel
• Organize all aspects for offsite conferences and external events, including catering and transportation
• Process invoices and T&E expense claims. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter experts for policies and procedures
• Produce high quality emails and messages to individuals at all levels of the organization
• Work cooperatively with the administrative assistants team, in positive partnership to support each other smoothly
• Lead and coordinate on ad hoc projects as requested

Required qualifications, capabilities, and skills

• Excellent English skills – reading, writing and speaking
• Must have Banking or MNC experience
• Advanced ability to organize
• Tact and good judgment in confidential situations, and proven experience interacting with senior management
• Strong interpersonal, written, and oral communication skills
• Strong proficiency in Microsoft Office
• Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
• Be willing to embrace the Executive Assistant role and go the extra mile.

J.P. Morgan is a global leader in financial services, providing strategic advice and products to the world’s most prominent corporations, governments, wealthy individuals and institutional investors. Our first-class business in a first-class way approach to serving clients drives everything we do. We strive to build trusted, long-term partnerships to help our clients achieve their business objectives.

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants’ and employees’ religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.