Administrative Officer (Office of VC for Financial and Administrative Affairs)

Management Solutions International MSI; Ajman; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading management consulting firm in Ajman seeks an experienced office coordinator to provide administrative and office support. The role includes managing communications, organizing meetings, and preparing correspondence. The ideal candidate has a bachelor’s degree in business administration and 3-5 years of experience in a similar role, preferably in higher education. Strong organizational and communication skills are essential.

Qualifications

• 3-5 years of professional experience in a related role, preferably in higher education.
• Ability to prioritize workflow and manage multiple tasks.

Responsibilities

• Provide staff and office support for the office/college.
• Serve as primary contact with management, faculty, and students.
• Organize and facilitate meetings and special events.
• Prepare documentation and correspondence for the office.

Skills

Organizational skills

Interpersonal skills

Communication skills

Customer service skills

Database management skills

Education

Bachelor's degree in business administration or a related field

Job description

SUMMARY OF FUNCTIONS

Coordinates oversees and/or performs a wide variety of support activities secretarial services and confidential assignments for the chancellor’s Office.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Provides staff and office support for the office/college that includes screening and handling telephone communications greeting and directing visitors and dealing with administrative issues and inquiries as they arise.
• Serves as the primary point of contact of the VCCCA with other offices senior management directors deans faculty members and students; by responding to inquiries and satisfying all their needs.
• Maintains regular contact with AU’s internal and external parties by communicating the VCCCA instructions requirements decisions and briefing him on important issues of interest and providing feedback.
• Organizes and facilitates meetings and special events; schedules and coordinates dates and times venues attendance agendas and facilities; takes minutes and provides administrative support and follow-up on matters arising from meetings.
• Composes and prepares written documentation and correspondence for the office; screens and evaluates incoming and outgoing correspondence and prepares responses as appropriate.
• Assists in the scheduling and coordination of high-level management appointments and travel arrangements.
• Gathers enters and/or updates data to maintain departmental records and databases as appropriate; establishes and maintains files and records for the office.
• Guides and oversees the work of newly appointed junior staff and/or trainee students when engaged in related support activities.
• Coordinates and oversees the day-to-day management of supplies and equipment for the office.
• Enhances professional growth and development through participation in educational programs current literature in-service meetings and workshops.
• Performs miscellaneous job-related duties as assigned.

QUALIFICATIONS & EXPERIENCE

• A bachelor's degree in business administration or a related field.
• 3-5 years of professional experience in a related role preferably within the higher education environment.

KNOWLEDGE & SKILLS

• Strong organizational skills and the ability to prioritize workflow.
• Strong interpersonal and communication skills and the ability to work effectively with staff from a
• Ability to create compose and edit correspondence and other written materials.
• Ability to coordinate and organize meetings and/or special events.
• Excellent customer service skills
• Database management skills.
• Knowledge of planning and scheduling techniques.
• Ability to provide leadership and guidance to administrative support staff and/or students.
• Good knowledge of budget preparation and fiscal resources management.
• Ability to gather data compile information and write reports.