Administrative Assistant

Modon; Abu Dhabi; On-site; AED 80,000 - 120,000; Full time

Job summary

A leading organization in Abu Dhabi seeks an experienced Administrative Coordinator to support the Procurement Director. The role includes managing procurement-related documentation and correspondence with vendors, as well as coordinating travel and meeting logistics. Candidates must possess a Bachelor’s degree or Diploma and at least 5 years of experience in administrative roles, preferably supporting senior management. Proficiency in MS Office and attention to detail are key for success in this position.

Qualifications

• Minimum 5 years of experience in an administrative or document control role.
• Experience supporting senior management or directors, ideally in procurement or supply chain.

Responsibilities

• Coordinate procurement-related documentation, contracts, and approvals.
• Maintain accurate records, trackers, and filing systems.
• Handle internal and external correspondence with vendors and stakeholders.
• Assist in preparing reports and presentations.
• Coordinate travel arrangements and meeting logistics when required.
• Liaise with Finance, Legal, and other departments for document coordination.
• Ensure confidentiality and proper handling of sensitive information.

Skills

Organizational Skills

Communication Skills

Time Management

Attention to Detail

Education

Bachelor’s degree or Diploma in Business Administration

Tools

MS Office (Word, Excel, PowerPoint, Outlook)

Basic ERP/procurement systems

Job description

Job Purpose

To provide efficient and confidential administrative support to the Procurement Director, ensuring smooth coordination of procurement activities, accurate documentation, and effective communication across internal teams and external suppliers.

Roles, Responsibilities, Duties

• Coordinate procurement-related documentation, contracts, and approvals
• Maintain accurate records, trackers, and filing systems (physical and digital)
• Handle internal and external correspondence with vendors and stakeholders
• Assist in preparing reports, presentations, and procurement summaries
• Coordinate travel arrangements and meeting logistics when required
• Liaise with Finance, Legal, and other departments for document coordination
• Ensure confidentiality and proper handling of sensitive information

Experience & Qualification

• Bachelor’s degree or Diploma in Business Administration, Management, or a related field.
• Minimum 5 years of experience in an administrative or document control.
• Experience supporting senior management or directors, ideally within procurement, supply chain, or related operations.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and basic ERP/procurement systems.

Competencies

• Organizational Skills: Ability to manage multiple tasks, prioritize effectively, and maintain accurate records.
• Communication Skills: Strong written and verbal communication, including professional correspondence with internal and external stakeholders.
• Time Management: Efficiently manage calendar, appointments, and deadlines under pressure.
• Attention to Detail: High accuracy in documentation, reports, and administrative tasks.