Administration Executive

TREC Recruitment; Ras Al Khaimah; On-site; AED 120,000 - 200,000; Full time

Job summary

A recruitment agency is seeking a reliable and detail-oriented Administration Executive in Ras Al Khaimah. The candidate will support invoicing, documentation, and client coordination to ensure smooth operational workflows. Key qualifications include experience in administration, knowledge of UAE VAT regulations, and proficiency in Zoho Books and Excel. The position requires a valid UAE visa, and a background in the automotive sector is an advantage.

Qualifications

• Experience in administration, accounting, or financial documentation.
• Must hold a valid UAE visa (e.g. family sponsorship).
• Background in the automotive sector is an advantage.

Responsibilities

• Track service/job requests using spreadsheets or tracking tools.
• Generate and submit invoices via accounting software.
• Verify invoice accuracy and maintain documentation archives.
• Communicate with clients to confirm job completion.

Skills

Administration experience

Accounting knowledge

UAE VAT regulations understanding

Proficiency in Zoho Books

Proficiency in Excel/Google Sheets

Organizational skills

Communication skills

Familiarity with procurement portals

Education

Relevant qualification in administration or finance

Tools

Zoho Books

Excel

Google Sheets

Job description

Job Name: Administration Executive

Job Description

We are seeking a reliable and detail-oriented Administration Executive to support invoicing, documentation, reporting, and client coordination across operational and financial workflows.

This position ensures structured administrative processes, accurate records, timely invoicing, and clear communication between clients and internal departments.

Key Responsibilities

• Receive and track service/job requests using spreadsheets or tracking tools
• Generate and submit invoices via Zoho Books or equivalent accounting software
• Verify invoice accuracy, ensure date alignment, and maintain proper documentation archives
• Communicate with client representatives to confirm job completion and manage purchase orders
• Upload invoices and supporting documents to client procurement portals
• Coordinate with internal and external stakeholders to confirm goods receipt and payment status
• Maintain administrative and financial logs (invoices, POs, vendor bills, etc.)
• Prepare periodic reports on invoicing, payments, and completion metrics

Candidate Profile

• Experience in administration, accounting, or financial documentation
• Strong understanding of UAE VAT regulations
• Proficient in Zoho Books and Excel/Google Sheets
• Excellent organizational and communication skills
• Familiar with procurement portals and structured reporting tools
• Background in the automotive sector is an advantage
• Must hold a valid UAE visa (e.g. family sponsorship)

Location:

Ras Al Khaimah

Country:
United Arab Emirates