Admin Coordinator - Homecare

Ghobash Group; Abu Dhabi; On-site; AED 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated administrative professional to enhance operational efficiency in a homecare setting. This role involves managing staff schedules, overseeing patient appointments, and ensuring quality assurance through detailed reporting and documentation. With a focus on collaboration and support, the ideal candidate will have a strong medical background and a passion for improving patient care. If you thrive in a dynamic environment and are eager to make a meaningful impact, this opportunity is perfect for you.

Qualifications

• Minimum 3 years experience in administrative support in homecare.
• Proficient in scheduling and managing staff ROTA.

Responsibilities

• Assign staff schedules and monitor attendance monthly.
• Prepare reports for staff movements and quality activities.

Skills

Administrative Support

Scheduling

Quality Assurance

Data Compilation

Patient Management

Education

Bachelor's Degree

Medical Background Qualification

Tools

Dardoc

Job description

Job Responsibilities:

1. Assign monthly staff schedules to all patients.
2. Distribute INSTA Accounts to each team (Operational ROTA/DAMAN ROTA).
3. Monitor staff attendance monthly using Daily Time Records/OMT.
4. Prepare monthly reports for in/out staff movements.
5. Create transportation distribution schedules.
6. Handle leave reservations for all medical staff and operations team.
7. Arrange hospital appointments for patients upon request.
8. Book ambulances for patient appointments and transfers post-discharge.
9. Prepare monthly reports for bedside supplies.
10. Manage cash patient records in collaboration with the Patient Relations Officer.
11. Manage platforms such as Dardoc, among others.
12. Support other projects like DMine Pump Ever Pharma.
13. Assist the Operations Team with documentation and meetings.
14. Document internal audits and quality assurance activities.
15. Collect and compile statistical quality data.
16. Prepare reports to communicate the outcomes of quality activities.
17. Coordinate and support onsite audits by external providers.
18. Distribute meeting agendas and prepare minutes of meetings.
19. Support the Quality team in audit preparations.

Qualifications:

• Bachelor's degree or equivalent qualification.
• Medical background qualification.

Additional Information:

• Minimum of 3 years experience in administrative support and scheduling ROTA in a homecare setting.

Remote Work:

No

Employment Type:

Full-time