Admin Coordinator

Huaxia Real Estate; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A dynamic real estate company in Dubai is seeking a proactive Admin Coordinator to support their operations. This role involves coordinating administrative tasks, managing tenancy contracts, and ensuring compliance with regulations. The ideal candidate should possess strong organizational skills and experience in real estate administration. Benefits include Visa, Health Insurance, and Air Ticket Allowance. Join a supportive team in a growing environment.

Benefits

Visa

Health Insurance

Air Ticket Allowance

Qualifications

• Experience in real estate administration, operations, or a similar coordination role is preferred.
• Strong organizational skills with the ability to multitask and meet deadlines.
• Knowledge of DLD/RERA processes is an advantage.

Responsibilities

• Draft, review, and coordinate MOUs, Contracts A & B.
• Prepare, process, and renew tenancy contracts.
• Coordinate property transfer procedures.
• Manage property listings and maintain records of completed sales deals.
• Ensure compliance with DLD/RERA regulations.

Skills

Real estate administration

Organizational skills

Communication skills

Coordination skills

Job description

We are seeking a proactive and detail-oriented Admin Coordinator to support our growing real estate operations. This role involves coordinating administrative tasks, documentation, and regulatory compliance. You will serve as a key point of contact for employees, agents, and management, ensuring smooth and efficient daily operations across the company.

Key Responsibilities

• Draft, review, and coordinate MOUs, Contracts A & B (manual and online).
• Prepare, process, and renew tenancy contracts; provide administrative support to agents and clients.
• Coordinate property transfer procedures with the Trustee Office.
• Prepare and manage Form I, External Agent, Referral, and Channel Partner Agreements.
• Draft NOCs, Undertaking Letters, Authorization Letters, and other internal documentation.
• Assist with Developer Agency Agreements, renewals, and developer-issued NOCs.
• Manage property listings: upload, update, follow up, and relist expired listings.
• Maintain accurate records of completed sales deals for agents.
• Support developer agent portals and assist with agent onboarding and system access.
• Coordinate company trade license, ORN, and regulatory renewals.
• Ensure compliance with DLD/RERA regulations, permits, and documentation.
• Maintain organized records for tenancy contracts, property listings, sales, and agent/developer agreements.
• Support office administration, company assets, internal communication, and staff coordination.

Requirements

• Experience in real estate administration, operations, or a similar coordination role is preferred.
• Strong organizational skills with the ability to multitask and meet deadlines.
• Knowledge of DLD/RERA processes is an advantage.
• Excellent communication and coordination skills.

What We Offer

• Opportunity to work with a growing and dynamic real estate company
• Supportive and collaborative team environment
• Employment benefits including Visa, Health Insurance, and Air Ticket Allowance