Admin Assistant, Sales

ITP Media Group; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading media company in the Middle East seeks an Admin Assistant to provide essential support to the Time Out Sales Team. The role involves managing administrative and operational processes to ensure the smooth functioning of sales activities across digital and print platforms. Candidates should be proficient in documentation, scheduling, and CRM management, backed with a collaborative approach to handling internal communications and client relations. This position ensures timely and accurate support for campaigns and sales initiatives.

Qualifications

• Proficient in providing administrative and sales support.
• Skilled in preparing sales materials like proposals and presentations.
• Knowledgeable in internal order approval processes.

Responsibilities

• Manage workflow across various teams for timely delivery.
• Support coordination of sales activities and events.
• Assist with client communication and service standards.

Skills

Administrative Support

Sales Support

CRM Management

Project Coordination

Tools

Trello

Zoho

Google Drive

CRM Tools

Job description

ITP Media Group is one of the largest media companies in the Middle East with a portfolio of more than 40 brands. The company delivers quality up-to-date content to its readers, viewers, users and followers through digital print events, awards, video content, social media platforms and social media influencers. These brands include major international and regional names such as Time Out GCC, Arabian Business, Harpers Bazaar Arabia, GRAZIA and many more.

Role Summary

As an Admin Assistant for the Time Out Sales Team at ITP Media Group you will provide comprehensive administrative and operational support to the commercial team. The role supports the sales function across digital print and social media platforms ensuring efficient workflow management, accurate reporting and smooth coordination between internal teams and clients.

Requirements

• Proficient in providing administrative and sales support to the Time Out commercial team including documentation, scheduling, reporting, and general administration.
• Skilled in preparing sales materials such as proposals, presentations, booking forms, and contracts as directed by the sales team.
• Proficient in maintaining accurate sales records; CRM updates and client databases.
• Skilled in sourcing, organising and synthesising information from multiple internal systems and stakeholders.
• Knowledge of internal systems such as Trello, Zoho, Google Drive, Magnet and CRM tools (training provided).
• Knowledge of internal order approval processes, paperwork requirements and key internal contacts (training provided).
• Proficient in supporting month‑end closing processes, sales reporting and revenue tracking.
• Proficient in assisting with post‑campaign reporting and analysis for advertisers and partners.

Management Responsibilities

• Management of order workflow across commercial, editorial, production and finance teams to ensure timely delivery of booked campaigns.
• Supporting the coordination of digital print and experiential sales activities to ensure operational accuracy and efficiency.
• Maintaining and updating Trello boards to track sales requests, deliverables and deadlines across teams.
• Ensuring all sales documentation is correctly processed, approved and filed.

Project and Account Support

• Supporting the sales team with day‑to‑day account administration acting as a key point of coordination between internal departments.
• Assisting the team during peak periods, leave cover or high‑volume sales cycles as required.
• Supporting the planning, coordination and administration of Time Out events, awards and activations including pre‑ and post‑event logistics and documentation.
• Assisting with client communication follow‑ups and internal coordination to ensure high service standards.

Media Planning and Relationship Support

• Supporting the sales team with media planning administration based on client briefs across print, digital, social and experiential platforms.
• Assisting in maintaining strong internal and external relationships to ensure seamless campaign execution and client satisfaction.
• Supporting the identification and administration of commercial opportunities to maximise brand investment and delivery.