Admin Assistant

Management Solutions International MSI; Sharjah; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading management solutions firm is seeking a detail-oriented Administrative Assistant for its Sharjah office. The candidate must efficiently handle office tasks such as managing records, organizing meetings, and ensuring compliance with UAE labor laws. Strong communication and computer skills are essential, with a preference for candidates experienced in manufacturing or trading sectors. This role demands multitasking, organizational skills, and the ability to work with minimal supervision.

Qualifications

• Experience in the manufacturing, industrial equipment, or trading sector is an advantage.
• Strong computer skills in MS Office Suite are essential.
• Working knowledge of Arabic, Hindi or Urdu is a plus.

Responsibilities

• Manage all routine office functions including filing, printing, and maintaining records.
• Organize internal and external meetings and maintain calendars.
• Assist in renewal of visas, trade licenses, and government documents.

Skills

Strong computer skills – MS Office Suite

Excellent communication in English

Familiarity with UAE customs and logistics

Ability to multitask and prioritize

Education

Bachelor’s degree or diploma in Business Administration

Tools

ERP or inventory systems knowledge

Job description

We are seeking a detail-oriented and proactive Administrative Assistant to join our team in Sharjah, UAE. The ideal candidate should be organized, efficient, and capable of managing multiple tasks in a fast-paced office environment.

Key Responsibilities

• Manage all routine office functions, including filing, printing, scanning, and maintaining company records.
• Draft letters, memos, meeting agendas, and internal communications as required.
• Organize internal and external meetings, maintain calendars, and arrange appointments for managers.
• Prepare and manage official documents, such as trade licenses, tenancy contracts, staff records, etc.
• Update customer and supplier databases regularly.
• Follow up with suppliers on order confirmations, estimated delivery times, and shipping documentation.
• Coordinate with the finance department for invoice tracking, payment processing, and supplier reconciliations.
• Ensure that all transactions and documentation comply with UAE trade and labor laws.
• Maintain accurate, updated records of all licenses, contracts, permits, and employee files.
• Assist in renewal of visas, trade licenses, and other government documents when needed.

Requirements

• Experience in the manufacturing, industrial equipment, or trading sector is a strong advantage.
• Bachelor’s degree or diploma in Business Administration, Management, or related field preferred.
• Strong computer skills – MS Office Suite (Excel, Word, Outlook) is essential; ERP or inventory systems knowledge is a plus.
• Excellent communication skills in English; working knowledge of Arabic, Hindi or Urdu is a plus.
• Familiarity with UAE shipping, customs, and logistics procedures is highly preferred.
• Ability to multitask, prioritize, and work under pressure with minimal supervision.