Accounts Payable Accountant

MAG Group Holding; Dubai; On-site; AED 70,000 - 90,000; Full time

Job summary

A prominent group in the UAE is seeking an Accounts Payable (AP) Accountant to handle supplier invoices and ensure timely and accurate payments. The role involves verifying invoices, preparing payment batches, and conducting reconciliations while maintaining high accuracy and adherence to financial policies. Candidates should possess a Bachelor's degree in Accounting or Finance and 2–4 years of relevant experience, along with strong ERP skills. This position supports effective financial operations in a dynamic environment.

Qualifications

• 2–4 years of Accounts Payable or accounting experience is necessary.
• Understanding of accounting entries and AP aging is essential.

Responsibilities

• Verify and record supplier invoices and payment requests in the ERP system.
• Prepare payment batches and coordinate with Treasury for bank transfer execution.
• Perform vendor statement reconciliations and resolve discrepancies.

Skills

Strong AP knowledge

ERP experience

Excel proficiency

Reconciliation skills

Accuracy & attention to detail

Education

Bachelor’s degree in Accounting, Finance, or related field

Job description

Job Description – Accounts Payable (AP) Accountant Department: Finance Reports To: Senior AP Accountant

The Accounts Payable (AP) Accountant is responsible for processing supplier invoices, staff expenses, and payments accurately and on time, ensuring proper documentation, accounting records, and compliance with financial policies and standards.

Scope of Work

Responsible for processing supplier invoices, staff expenses, and payments accurately and on time, ensuring proper documentation, accounting records, and compliance with financial policies and standards.

Duties & Responsibilities

Invoice Processing

• Verify and record supplier invoices and payment requests in the ERP system based on approvals and supporting documents.
• Process the following invoice types:
  • PO and Non-PO invoices
  • Contractor and supplier payment certificates
  • Contract advances and supplier advances
  • Authority fees and government-related payments
  • Staff expense claims, travel reimbursements, EOSB, and staff loans
  • Corporate credit card transactions
  • Online payment accounts
  • Utility bills (electricity, water, telecom, internet, courier)
• Ensure accurate cost allocation to correct projects, cost centers, and GL accounts.

Payments

• Prepare payment batches and cheques through ERP and coordinate with Treasury for bank transfer execution.
• Arrange for cheque collection or release and notify concerned departments.
• Process top-ups and monitor usage of prepaid wallets (fuel, toll, payment portals, etc.).
• Validate petty cash reimbursements and book related expenses.

Reconciliation & Reporting

• Perform vendor statement reconciliation and resolve discrepancies.
• Reconcile staff advances, corporate credit card accounts, and prepaid wallets.
• Prepare AP schedules and periodic reports:
  • Trade payable aging report
  • Trade payable sub-ledger report
  • Supplier advance / prepayment reports
  • Retention payable report
• Follow up with internal teams on pending approvals and uncollected cheques.

Communication & Coordination

• Respond to vendor queries regarding payment status and invoice submission.
• Coordinate with Procurement and Operations for PO, and service confirmations.
• Support internal and external auditors with required documentation.

Interaction

Internal: Finance / Treasury, Procurement / Operations / Projects, HR / Admin departments. External: Suppliers, contractors, service providers, Banks and payment service platforms.

Core Competencies

Technical Competencies

• Accounts Payable processing & invoice verification
• Reconciliations (vendor, advances, petty cash, credit cards)
• Understanding of accounting entries & AP aging
• Knowledge of payment processing and supporting controls

Behavioral Competencies

• Integrity and confidentiality
• Time management & ability to meet deadlines
• Effective communication & teamwork
• Problem-solving and follow-up discipline

Aptitude (Ability & Attitude)

• Accuracy and high attention to detail
• Positive attitude and willingness to learn
• Ability to work under pressure and handle high transaction volume

Category Requirement

Education

• Bachelor’s degree in Accounting, Finance, or related field

Experience

• 2–4 years of Accounts Payable or accounting experience

Skills

• Strong AP knowledge
• ERP experience (Excel proficiency, reconciliation skills, accuracy & attention to detail)

Special Training

• VAT / tax basics and ERP system training (preferred, not required)