Accounting and Administration Supervisor

Tasrie German; Sharjah; On-site; AED 120,000 - 200,000; Full time

Job summary

A business consultancy based in Sharjah is seeking an Accounting & Administration Supervisor to oversee accounting operations following Zoho Books implementation. The role involves ensuring accurate financial reporting, supervising bookkeepers, and providing CEO support with administrative tasks. Ideal candidates have hands-on experience with accounting systems and strong English communication skills. The position requires a proactive approach and long-term commitment to growth within the company.

Qualifications

• Experience operating accounting systems is essential.
• Strong communication skills in English are critical.
• Ability to lead and train a team of bookkeepers.

Responsibilities

• Supervise and control the accounting system.
• Lead the monthly closing process and provide insights.
• Train and onboard new bookkeepers.

Skills

Hands-on experience with modern accounting systems

Strong English communication

Ability to work independently

Clear, structured thinking

Practical use of ChatGPT/AI tools

Tools

Zoho Books

Job description

Company

We are a Business Consultancy with our Head Office in AJMAN

Our focus is on Commercial Development projects in Ajman and Immigration services for Germany.

What we value

• Hands on experience with modern accounting systems (Zoho, Odoo, or similar)
• Ability to work independently and responsibly
• Clear, structured thinking – not just bookkeeping
• Practical use of ChatGPT / AI tools in daily work
• Strong English communication (Urdu / Hindi is a plus)
• Willingness to grow, improve systems, and take ownership

This role is for you if

• You think in processes, not tasks
• You like responsibility and transparency
• You want to grow with the company long term

Role Purpose

The Accounting & Administration Supervisor is responsible for operating, supervising, and controlling the accounting system after external Zoho Books implementation. In addition, the role includes selected administrative and CEO-support responsibilities.

The purpose of this role is to:

• Ensure accurate, transparent, and audit-ready accounting
• Supervise and train bookkeepers
• Maintain financial control and discipline
• Reduce the CEO’s involvement in daily accounting and administrative tasks

This is a hands-on supervisory role, not a system architecture or strategic finance position.

Core Responsibilities

1. Accounting Operations & Supervision

• Take full operational ownership of Zoho Books after external implementation
• Ensure all transactions are recorded correctly by bookkeepers
• Review and approve postings before month-end close
• Maintain consistency with the defined chart of accounts and accounting logic

2. Month-End Closing & Reporting

• Lead the monthly closing process
• Ensure completion of:
• Bank reconciliations
• Tenant and customer balance reconciliations
• Revenue recognition, accruals, and prepayments
• Prepare and review:
• Monthly Profit & Loss
• Balance Sheet
• Cash flow overview
• Clearly explain monthly results and variances to management

3. Bookkeeper Training & Leadership

• Train and onboard bookkeepers into the implemented accounting structure
• Assign daily, weekly, and monthly tasks
• Review work quality and correct errors
• Establish clear routines, deadlines, and accountability
• Prevent recurring mistakes through structured supervision

4. Audit Readiness & Compliance

• Maintain clean audit trails and supporting documentation
• Prepare reconciliation schedules and audit files
• Act as the internal point of contact for auditors
• Ensure compliance with UAE accounting and regulatory requirements

5. Administration & CEO Support (Approx. 40–50%)

• Take over selected administrative and coordination tasks from the CEO
• Support payment tracking and internal documentation follow-up
• Coordinate between accounting, management, and external service providers
• Ensure structured execution of operational administrative tasks

6. Coordination with External Teams

• Manage the handover from the external Zoho Books implementation team
• Fully understand accounting structure, logic, and SOPs
• Ensure the system is maintained correctly after implementation