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Human Resources Payroll Coordinator
Job summary
A local management firm in Gqeberha is seeking an IR / HR & Payroll Coordinator responsible for managing payroll and HR functions. The candidate must have a diploma in HR or related fields and experience in payroll processing, particularly with Sage Payroll. This is a temporary position from November 2025 to March 2026.
Qualifications
- Minimum 3–5 years’ experience in an HR & Payroll role.
- Proficiency in Sage Payroll and Uniclox Systems required.
Responsibilities
- Coordinate HR, IR, and Payroll functions.
- Process payroll accurately and on time.
- Support managers with HR-related queries.
Skills
Education
Tools
Apply here: https://wkf.ms/4o5XQhc
Please apply ONLY if you meet below requirements
A vacancy exists for an IR / HR & Payroll Coordinator at SNAGG Management (Pty) Ltd. The successful candidate will be responsible for coordinating and supporting all Human Resources, Industrial Relations, and Payroll functions to ensure compliance with BCEA, LRA, MIBCO, and company policies. The role includes maintaining accurate employee data, processing payroll in a timely and compliant manner, and supporting management and employees with HR and IR-related matters.
Port Elizabeth
Monday to Friday, 08:00 – 16:00 (occasional overtime or after-hours support as required)
Break: 30 lunch
Temporary- 1 November 2025 – 31 March 2026
Market-related, based on qualifications and experience
- Maintain up-to-date and accurate employee records (electronic and hard copy) in line with POPIA and BCEA requirements
- Prepare employment contracts, renewals, and terminations
- Manage onboarding and induction of new employees
- Track probation periods, medicals, and expiry of employee documentation
- Support managers with HR-related queries and procedural guidance
- Collect, verify, and reconcile timesheets for accuracy
- Track absenteeism, late arrivals, and leave records
- Manage Uniclox Time and Attendance System for applicable sites
- Calculate shift allowances, overtime, standby, and reimbursements in line with BCEA or MIBCO provisions
- Implement and maintain fair labour practices as per the LRA and Code of Good Practice
- Draft and issue disciplinary documentation and maintain IR registers
- Coordinate disciplinary hearings, grievances, and appeals
- Represent or prepare cases for CCMA conciliations and arbitrations
- Advise management on disciplinary processes and maintain an IR tracker
- Prepare and process monthly payroll for hourly and salaried employees
- Capture and verify all variable inputs (hours, overtime, bonuses, deductions)
- Reconcile payroll registers and verify totals before submission
- Generate and securely distribute payslips
- Process new employees, terminations, and salary adjustments on Sage Payroll Professional
- Prepare EMP201, UIF, and SDL submissions and assist Finance with payroll reconciliations
- Ensure compliance with BCEA, LRA, EEA, SD Act, UIF, COIDA, and POPIA
- Assist with Employment Equity (EEA2/EEA4) and Skills Development (WSP/ATR) submissions
- Prepare HR and payroll reports (headcount, absenteeism, overtime trends, IR cases, salary costs)
- Support internal and external audits
- Participate in HR initiatives such as wellness days, training plans, and staff engagement
- Support management with workforce planning, recruitment, and retention strategies
- Improve HR and payroll systems, templates, and reporting tools
- National Diploma or Degree in Human Resources, Industrial Relations, or Payroll Administration
- Minimum 3–5 years’ experience in an HR & Payroll role (preferably within manufacturing, automotive, or service industries)
- Experience with Sage Payroll Professional and Uniclox Time and Attendance System
Technical Competencies
- Knowledge of BCEA, LRA, EEA, UIF, COIDA, and MIBCO Main Agreement
- Advanced MS Excel and data reconciliation skills
- Proficiency in Sage Payroll and Uniclox Systems
Behavioral Competencies
- Proactive approach to tasks
- High level of confidentiality and integrity
- Excellent organizational, communication, and conflict-resolution skills
- Detail-oriented with strong multitasking ability
- Professional, approachable, and deadline-driven
- Ability to handle confidential information with discretion
- Ability to work under pressure and meet strict payroll and compliance deadlines
Own transport required
Not provided
7 November 2025
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.