Payroll & Admin Officer

Exceed HR and Recruitment; Paarl; On-site; ZAR 300 000 - 400 000; Full time

Job summary

A recruitment agency is seeking a Payroll & Admin Officer in Paarl. The successful candidate will handle full payroll processing for 600-800 employees and manage payroll-related queries, ensuring compliance with labour regulations. Strong attention to detail and experience with Donkerhoek Data are essential. The role involves general administrative support, debtors reconciliations, and effective communication with management and employees. A valid driver’s licence and good Excel proficiency are required.

Qualifications

• Proven experience with Donkerhoek Data is non-negotiable.
• Experience in payroll and administration for large employee groups.
• Strong administrative and organizational skills are essential.
• High level of accuracy and attention to detail required.
• Excellent interpersonal and communication skills needed.
• Disciplined, reliable, and able to maintain confidentiality.
• Valid driver’s licence required.
• Good computer literacy, especially in Excel.

Responsibilities

• Process payroll for 600–800 employees.
• Manage timekeeping and payroll queries.
• Prepare payroll and reconciliation reports.
• Conduct debtors reconciliations related to payroll.
• Provide general administrative support to management.
• Handle vehicle administration records and communication.

Skills

Experience with Donkerhoek Data

Strong administrative skills

High attention to detail

Excellent communication skills

Good computer literacy

Tools

Excel

Job description

Payroll & Admin Officer job vacancy in Paarl.

Key Performance Areas

• Payroll Administration
  • Full payroll processing for approximately 600–800 employees
  • Daily use and management of timekeeping/clock cards
  • Capturing, verifying and validating hours worked and allowances
  • Preparation of payroll and reconciliation reports
  • Handling payroll-related queries
  • Ensuring compliance with labour legislation and internal procedures
• Debtors & Financial Administration
  • Debtors reconciliations related to payroll and labour charges
  • Preparation and maintenance of management and payroll reports
  • Accurate record keeping and document control
• General Administration
  • General administrative support to management
  • Handling of vehicle administration (records, licences, basic follow-ups)
  • Communication with farm managers and employees
  • Personnel administration for employees working across multiple farms

Requirements

• Proven experience with Donkerhoek Data (non-negotiable)
• Experience in payroll and administration for large employee groups
• Strong administrative and organisational skills
• High level of accuracy and attention to detail
• Excellent interpersonal and communication skills
• Disciplined, reliable and able to maintain confidentiality
• Valid driver’s licence
• Good computer literacy (Excel essential; payroll systems advantageous)