General jobs in United States

Company: Cranium Medical Products

Location: Boksburg

Position Type: Full-Time (2026 Appointment)

Reports To: Operations Manager / Managing Director

Cranium is a rapidly growing manufacturing company specialising in high-quality, durable, and therapeutic furniture for mental-health and healthcare environments. As we expand our international footprint—particularly across the Middle East, Africa, and Europe—we are looking for a highly organised, proactive and adaptable Personal Assistant to support the CEO and contribute to smooth day-to-day operations.

This is an exciting opportunity to join a small, fast-moving team where your work will directly impact growth, efficiency, and client relationships.

The Personal Assistant / Executive Assistant will provide high-level support to the CEO and assist with a wide range of administrative, operational and coordination tasks. This role combines classic PA responsibilities with broader administrative, tender, and client-facing duties.

You will be the organisational backbone of the company—managing schedules, handling communication, preparing documentation, and ensuring operations run smoothly as we expand globally.

• Manage the CEO’s calendar, appointments, meetings and reminders.
• Organise and prioritise daily tasks to ensure efficient time management.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Handle sensitive information with absolute confidentiality.
• Draft emails, letters, documents, and business correspondence.

• Maintain company documentation, filing systems, databases, and records.
• Assist with day-to-day administrative tasks across departments.
• Coordinate internal workflows and ensure smooth operational processes.
• Support onboarding documentation for new partners, vendors, and staff.

• Prepare, compile, and submit tender documents and RFP responses.
• Assist with vendor registrations and compliance documentation.
• Complete supplier application forms and maintain up-to-date company profiles.
• Collaborate with team members to gather required information for bids.

• Assist with preparing quotations for clients and distributors.
• Communicate with international clients via email and online platforms.
• Track inquiries, pricing lists, and follow-ups to ensure excellent service.
• Support the CEO with business development administration.

• Book flights, accommodation, visas, and transport for local and international travel.
• Coordinate trade shows, expos, conferences, meetings, and product demonstrations.
• Manage logistics for international shipments, sample handling, and event planning.

• Liaise with overseas partners, distributors, suppliers, and clients.
• Assist with time-zone planning, virtual meeting setup, and global communication.
• Support documentation for export, compliance, and global vendor onboarding.

• Highly organised with strong attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and digital tools.
• Ability to multitask and prioritise in a fast-paced environment.
• Professional, reliable, and discreet with confidential information.
• Strong problem-solving ability and willingness to take initiative.

• Experience with tender documentation, quoting, or compliance forms.
• Previous PA / EA experience in a fast-growing SME or international business.
• Familiarity with manufacturing, healthcare, furniture, or project-driven companies.
• Basic understanding of admin workflows for exports, logistics, or procurement.

• Proactive and able to work independently
• Calm under pressure
• Tech-savvy and quick to learn new systems
• Professional, presentable, and customer-focused
• Adaptable — no job is too big or too small
• Loyal and committed to long-term growth with the company

• Matric or equivalent required.
• A tertiary qualification in Business Administration, Office Management, or similar is beneficial but not mandatory.
• 2–5 years experience in an administrative or PA/EA role (advantageous).

• Opportunity to grow alongside a rapidly scaling international company.
• Exposure to global markets and multinational clients.
• A dynamic, supportive, and entrepreneurial environment.
• Competitive salary (based on experience).

Serious Candidates to email full CV to Careers@Craniumsa.co.za