Wedding & Function Coordinator

Placements24; Gqeberha; Hybrid; ZAR 240,000 - 360,000; Full time

Benefits offered by this job

Hybrid work arrangement

Professional development opportunities

Stunning venue

Potential for performance bonuses

Job summary

Placements24 in Port Elizabeth seeks a Wedding & Function Coordinator to expertly plan weddings, conferences and events, ensuring flawless execution and exceptional client satisfaction. You will manage client relationships from inquiry to completion, coordinating with internal teams and external suppliers in a hybrid work environment.

The role demands at least 3 years in event coordination, strong organizational skills, and the ability to juggle multiple events while maintaining budgets and

Qualifications

• 3+ years in event coordination, weddings, or venue management.
• Excellent organizational and time management abilities.
• Strong communication and client-relations skills.
• Ability to manage multiple events and deadlines.
• Experience negotiating contracts and budgets.
• Proficiency with event management software and MS Office.

Responsibilities

• Serve as primary contact for clients planning weddings and corporate events.
• Manage bookings, tours, proposals, and contracts.
• Coordinate catering, décor, AV, and accommodation with suppliers.
• Develop event timelines and ensure flawless execution.
• Oversee on-site event delivery and client satisfaction.
• Maintain records of communications and event details.
• Monitor budgets and profitability for each function.
• Stay informed on industry trends to offer innovative solutions.

Skills

Organizational skills

Time management

Interpersonal skills

Multi-project management

Problem solving

Attention to detail

Tools

MS Office Suite

Event management software

Job description

About the Role

Our client, a leading event venue situated in the beautiful coastal city of PortElizabeth, is seeking a highly organized and enthusiastic Wedding & Function Coordinator. This role is central to ensuring that every wedding, conference, and special event hosted at the venue is executed flawlessly, exceeding client expectations. The successful candidate will be responsible for managing client relationships from initial inquiry through to the event's completion, coordinating all aspects of the event with internal teams and external suppliers. This is a rewarding opportunity for a detail-oriented individual to play a key role in creating unforgettable moments in the EasternCape.

Key Responsibilities

• Serve as the primary point of contact for clients planning weddings, functions, and corporate events at the venue.
• Manage event bookings, conduct venue tours, and provide detailed proposals and contracts.
• Coordinate all event details, including catering, décor, entertainment, AV, and accommodation, in collaboration with clients and suppliers.
• Develop event timelines and ensure all aspects are executed according to plan and client specifications.
• Oversee on-site event execution, ensuring smooth operations and timely service delivery.
• Liaise with the venue's catering and operational teams to ensure seamless service delivery.
• Handle client inquiries and resolve any issues that may arise before, during, or after events.
• Manage event budgets and ensure profitability for all functions.
• Maintain accurate records of client communications and event details.
• Stay updated on industry trends to offer innovative event solutions.

Requirements

• Minimum of 3 years of experience in event coordination, wedding planning, or venue management.
• Excellent organizational and time management skills, with meticulous attention to detail.
• Strong interpersonal and communication skills, with the ability to build rapport with clients.
• Proven ability to manage multiple projects and deadlines simultaneously.
• Experience with contract negotiation and budget management.
• Proficiency in relevant event management software and MS Office Suite.
• Ability to work flexible hours, including evenings and weekends, especially during peak wedding season in PortElizabeth.
• A proactive approach to problem-solving and a commitment to delivering exceptional service.
• Passion for creating memorable events and a good understanding of the hospitality industry.

Benefits

• Competitive salary based on experience and qualifications.
• Hybrid work arrangement for a flexible work-life balance.
• Opportunity to work in a stunning venue and be part of memorable celebrations in the EasternCape.
• Professional development and training opportunities.
• A collaborative and supportive work environment.
• Potential for performance bonuses.