Senior Event Catering Coordinator

Placements24; Cape Town; Hybrid; ZAR 420,000 - 660,000; Full time

Benefits offered by this job

Attractive salary package

Cape Town-based role

Exposure to leading events company

Collaborative and supportive team

Growth and professional development

Job summary

Placements24 is seeking a Senior Event Catering Coordinator in Cape Town to oversee end-to-end catering for a range of events, from intimate gatherings to large corporate functions. You will be the primary client contact, coordinating with the culinary team to translate visions into exceptional dining experiences and ensuring flawless on-site execution.

The role demands strong organizational skills, 3+ years in event coordination, and the ability to manage budgets and timelines while maintaining

Qualifications

• Minimum 3 years of experience in event coordination within catering or hospitality.
• Ability to manage multiple events simultaneously.
• Excellent organizational and time-management skills.
• Strong client-facing communication and negotiation abilities.
• Proficiency in event management software and Microsoft Office Suite.
• Hospitality or event management background preferred for Cape Town-based role.
• Flexible to work evenings and weekends as required.

Responsibilities

• Coordinate all logistical aspects of catered events, including venue setup, staffing, equipment, and menu execution.
• Serve as the main liaison between clients and the catering team, ensuring clear communication of requirements.
• Develop detailed event plans, timelines, and floor layouts.
• Manage event budgets within financial parameters.
• Oversee on-site event execution and proactively resolve issues.
• Maintain strong relationships with clients, suppliers, and vendors.
• Ensure adherence to health, safety, and hygiene standards throughout planning and execution.
• Conduct post-event debriefs with clients and the team to gather feedback and identify improvements.

Skills

Client-facing communication

Time management

Organizational skills

Negotiation abilities

Event management software

Microsoft Office Suite

Education

Hospitality or event management background

Tools

Event management software

Microsoft Office Suite

Job description

About the Role Our client, a renowned events company based in the vibrant city of **Cape Town, Western Cape**, is actively seeking a highly organized and detail-oriented Senior Event Catering Coordinator. This role is critical in ensuring the seamless execution of all catered events, from intimate gatherings to large-scale corporate functions. You will be the primary point of contact for clients, liaising between them and the culinary team to translate their vision into a tangible, exceptional dining experience. Success in this position requires a meticulous approach, excellent communication skills, and a passion for creating memorable occasions. If you have a flair for event management and a commitment to service excellence in the heart of **Cape Town**, this is the role for you.

Key Responsibilities

• Coordinate all logistical aspects of catered events, including venue setup, staffing, equipment, and menu execution.
• Serve as the main liaison between clients and the catering team, ensuring clear communication and understanding of requirements for events in **Cape Town**.
• Develop detailed event plans, timelines, and floor layouts.
• Manage event budgets, ensuring all activities remain within financial parameters.
• Oversee on-site event execution, problem-solving proactively to ensure a flawless experience for guests.
• Maintain strong relationships with clients, suppliers, and vendors.
• Ensure adherence to all health, safety, and hygiene standards throughout the planning and execution process.
• Conduct post-event debriefs with clients and the team to gather feedback and identify areas for improvement.

Requirements

• At least 3 years of experience in event coordination, specifically within a catering or hospitality context.
• Demonstrated ability to manage multiple events simultaneously.
• Excellent organizational and time-management skills.
• Strong client-facing communication and negotiation abilities.
• Proficiency in event management software and Microsoft Office Suite.
• A background in hospitality or event management is preferred for this **Cape Town**-based role.
• Ability to remain calm and effective under pressure.
• Flexibility to work evenings and weekends as dictated by event schedules.
• A keen eye for detail and a commitment to delivering high-quality service.

Benefits

• Attractive salary package reflecting your expertise.
• Opportunity to work on diverse and exciting events in beautiful **Cape Town**.
• Exposure to a leading company in the events industry.
• Collaborative and supportive work environment.
• Potential for professional growth and skill development.