Events Coordinator - Sports & Hospitality

Placements24; Stellenbosch; Hybrid; ZAR 180,000 - 280,000; Full time

Benefits offered by this job

Competitive salary based on experience

Prestigious venue in a sought-after位置

Dynamic and creative events team

Professional development and training

Networking opportunities within the行业

Career advancement

Beautiful surroundings of Stellenbosch

Job summary

Placements24 seeks a vibrant Events Coordinator for a premier sports and hospitality venue in Stellenbosch, Western Cape. You will manage the full event lifecycle from client consultation to post-event evaluation, coordinating logistics, budgeting, and vendor liaison.

This hybrid role requires strong organization, excellent communication, and a passion for creating memorable guest experiences. Based in Stellenbosch, you will collaborate with clients and internal teams to deliver outstanding

Qualifications

• Proven experience as an Events Coordinator or similar in hospitality or sports.
• Strong understanding of event planning principles and logistics.
• Excellent organizational and time management, multitasking capability.
• Exceptional communication and customer service skills.
• Proficiency in event management software and MS Office Suite.

Responsibilities

• Manage the entire event lifecycle from client consultation to post-event evaluation.
• Develop detailed event plans, timelines, and budgets with clients and stakeholders.
• Coordinate venue setup, catering, AV, and staffing logistics.
• Liaise with vendors, suppliers and internal teams for seamless execution.
• Conduct site inspections and client meetings to discuss requirements.
• Oversee event day execution to ensure smooth operation.
• Manage guest lists, RSVPs and attendee communications.
• Handle event-related issues calmly and effectively.
• Prepare post-event reports including financial reconciliation and feedback analysis.
• Contribute to marketing and promotion of event services.

Skills

Event coordination

Organizational skills

Communication

Customer service

Event management software

Tools

MS Office Suite

Event management software

Job description

About the Role Our client, a premier sports and hospitality venue located in the scenic town of **Stellenbosch, Western Cape**, is seeking a vibrant and organized Events Coordinator. This role is responsible for the planning, execution, and management of a wide range of events, from corporate functions and weddings to sporting tournaments and social gatherings. You will work closely with clients to understand their vision, manage all logistical aspects, and ensure seamless event delivery that exceeds expectations. The ideal candidate possesses excellent organizational skills, a keen eye for detail, strong communication abilities, and a passion for creating memorable experiences. This hybrid role requires a balance of on-site coordination and off-site planning, ensuring flexibility and efficiency. You will be a key point of contact for clients and internal teams, driving the success of events held at our client's prestigious location in **Stellenbosch**. This is a fantastic opportunity to be part of a dynamic team in a beautiful setting, contributing to the vibrant event scene of the Western Cape. The role offers significant scope for creativity and professional growth within the hospitality sector.

Key Responsibilities

• Manage the entire event lifecycle, from initial client consultation to post-event evaluation.
• Develop detailed event plans, timelines, and budgets in collaboration with clients and stakeholders.
• Coordinate all event logistics, including venue setup, catering, audiovisual requirements, and staffing.
• Liaise with vendors, suppliers, and internal departments to ensure seamless execution of all event components.
• Conduct site inspections and client meetings to discuss event requirements and possibilities.
• Oversee the execution of events on the day, ensuring all aspects run smoothly and according to plan.
• Manage guest lists, RSVPs, and communication with attendees.
• Handle any event-related issues or emergencies calmly and effectively.
• Prepare post-event reports, including financial reconciliation and client feedback analysis.
• Contribute to the marketing and promotion of event services offered by the venue.

Requirements

• Proven experience as an Events Coordinator or in a similar role, preferably within the hospitality or sports industry.
• Strong understanding of event planning principles and logistics.
• Excellent organizational and time management skills, with the ability to multitask effectively.
• Exceptional communication, interpersonal, and customer service skills.
• Proficiency in event management software and MS Office Suite.
• A creative and proactive approach to problem-solving.
• Ability to work under pressure and meet tight deadlines.
• Flexibility to work evenings, weekends, and public holidays as dictated by event schedules.
• A passion for creating outstanding guest experiences.
• Residing in or willing to commute to **Stellenbosch, Western Cape**, for on-site responsibilities.

Benefits

• Competitive salary based on experience.
• Opportunity to work at a prestigious venue in a sought-after location.
• Be part of a dynamic and creative events team.
• Professional development and training opportunities.
• Networking opportunities within the hospitality and events industry.
• Potential for career advancement.
• Enjoy the beautiful surroundings of **Stellenbosch**.