Banqueting and Events Coordinator

Placements24; Mtubatuba Local Municipality; Hybrid; ZAR 180.000 - 260.000; Vollzeit

Benefits dieser Stelle

Hybrid work arrangement

Staff meals during working hours

Discounts on venue services for персон

Zusammenfassung

Placements24 is seeking a meticulous Banqueting and Events Coordinator for a hybrid role at our Richards Bay venue in KwaZulu-Natal. You will plan and execute weddings, corporate events, and private functions, coordinating with clients and internal teams to deliver flawless experiences.

You will manage timelines, budgets, and supplier communications, while ensuring top-quality service and guest satisfaction throughout every stage of an event.

Qualifikationen

• Proven experience as an Events Coordinator or in a similar role within the hospitality industry.
• Preferably with banqueting experience.
• Excellent organizational, time management, and multitasking abilities.
• Strong communication, interpersonal, and negotiation skills.
• Proficiency in event management software and Microsoft Office Suite.

Aufgaben

• Coordinate all aspects of banqueting and event planning from initial client inquiry to post-event follow-up.
• Develop detailed event proposals, timelines, and budgets in collaboration with clients.
• Liaise with suppliers, caterers, AV technicians, and entertainment providers to ensure seamless event execution.
• Manage event schedules, room bookings, and staffing requirements.
• Conduct site inspections and client meetings to showcase venue capabilities.
• Oversee the setup and breakdown of event spaces, ensuring adherence to client specifications.
• Act as the main point of contact for clients and on-site vendors during events.
• Troubleshoot and resolve any issues that may arise during events.
• Maintain accurate records of client communications, contracts, and event details.
• Assist in developing marketing materials and promotional activities for events.

Kenntnisse

Events coordination

Hospitality

Communication

Negotiation

Event management

Ausbildung

High school diploma

Relevant tertiary qualification (plus)

Tools

Event management software

Microsoft Office

Jobbeschreibung

Our client, a premier conference and events venue in Richards Bay, KwaZulu-Natal, is seeking a meticulous and enthusiastic Banqueting and Events Coordinator. This role is central to ensuring the successful planning and execution of a wide range of events, from corporate meetings and conferences to weddings and private functions. You will work closely with clients to understand their needs, develop event proposals, coordinate with internal departments, and oversee on-the-day operations to guarantee a flawless experience. This hybrid role offers a dynamic work environment where your organizational skills and passion for hospitality will be key to delighting guests and clients. Located in the vibrant coastal city of Richards Bay, this position provides a fantastic opportunity to manage prestigious events and contribute to the venue's reputation for excellence.

Key Responsibilities

• Coordinate all aspects of banqueting and event planning from initial client inquiry to post-event follow-up.
• Develop detailed event proposals, timelines, and budgets in collaboration with clients.
• Liaise with suppliers, caterers, AV technicians, and entertainment providers to ensure seamless event execution.
• Manage event schedules, room bookings, and staffing requirements.
• Conduct site inspections and client meetings to showcase venue capabilities.
• Oversee the setup and breakdown of event spaces, ensuring adherence to client specifications.
• Act as the main point of contact for clients and on-site vendors during events.
• Troubleshoot and resolve any issues that may arise during events.
• Maintain accurate records of client communications, contracts, and event details.
• Assist in developing marketing materials and promotional activities for events.

Requirements

• Proven experience as an Events Coordinator or in a similar role within the hospitality industry, preferably with banqueting experience.
• Excellent organizational, time management, and multitasking abilities.
• Strong communication, interpersonal, and negotiation skills.
• Proficiency in event management software and Microsoft Office Suite.
• Ability to remain calm and effective under pressure.
• A customer-focused approach with a passion for delivering high-quality service.
• Flexibility to work non-standard hours, including evenings and weekends, as dictated by event schedules.
• Knowledge of Richards Bay and local event trends is advantageous.
• High school diploma required; a relevant tertiary qualification is a plus.
• Creative thinking and problem-solving skills.

Benefits

• Competitive annual salary of R .
• Hybrid work arrangement offering flexibility.
• Opportunity to work with a diverse range of clients and events.
• Staff meals provided during working hours.
• Discounts on venue services for personal events.
• Professional development opportunities within the events industry.
• Be part of a reputable events team in Richards Bay.
• Contribution to a dynamic local tourism economy.