Wedding & Event Catering Coordinator

Placements24; Bloemfontein; On-site; ZAR 180,000 - 300,000; Full time

Benefits offered by this job

Competitive salary

Dynamic and collaborative work env.

Professional development and training

Job summary

Placements24 is seeking a meticulous Wedding & Event Catering Coordinator in Bloemfontein to manage client liaison, timelines, budgets, and on-site execution for weddings and events.

The role requires strong organizational skills, excellent communication, and the ability to coordinate with kitchen and service staff to deliver flawless events. Evening/weekend availability and a hospitality/event management background are advantageous.

Qualifications

• 3+ years in event coordination, wedding planning, or catering management.
• Strong knowledge of event logistics and service standards.
• Excellent interpersonal and communication skills with clients and staff.
• Meticulous organizational and multitasking abilities.
• Proficient in event management software and standard office applications.
• Ability to stay calm under pressure during live events.
• Willingness to work evenings, weekends, and public holidays as required.

Responsibilities

• Serve as primary client contact throughout planning for weddings and events.
• Develop detailed event timelines, floor plans, and staffing schedules.
• Coordinate with clients on menu selections, beverages, and special requests.
• Liaise with culinary team to ensure timely food prep and delivery.
• Oversee on-site event execution, ensuring seamless service and timelines.
• Manage event budgets and process payments accurately.
• Conduct pre-event staff briefings on event details and client needs.
• Troubleshoot issues during events swiftly and professionally.
• Maintain client records and ensure contractual obligations are met.
• Contribute to the company's reputation for exceptional service.

Skills

Client liaison

Event planning

Budget management

Staff coordination

Communication

Organizational skills

Attention to detail

Education

Hospitality Management

Event Management

Tools

Event management software

MS Office

Job description

About the Role

Our client, a highly regarded event catering company based in Bloemfontein, is seeking a meticulous and enthusiastic Wedding & Event Catering Coordinator. This role is central to ensuring that every event, especially weddings, runs smoothly and exceeds client expectations. The coordinator will be responsible for liaising with clients, managing event logistics, coordinating with kitchen and service staff, and overseeing on-site execution. If you have a passion for events, exceptional organizational skills, and a keen eye for detail, this position offers a fantastic opportunity to contribute to memorable celebrations in the Free State.

Key Responsibilities

• Serve as the primary point of contact for clients throughout the planning process for weddings and events.
• Develop detailed event timelines, floor plans, and staffing schedules.
• Coordinate with clients on menu selections, beverage packages, and all special requests.
• Liaise effectively with the culinary team to ensure timely preparation and delivery of food.
• Supervise on-site event execution, ensuring seamless service delivery and adherence to timelines.
• Manage event budgets and process payments accurately.
• Conduct pre-event meetings with staff to brief them on event details and client needs.
• Troubleshoot and resolve any issues that arise during events swiftly and professionally.
• Maintain client records and ensure all contractual obligations are met.
• Contribute to the company's reputation for exceptional service and flawless event execution.

Requirements

• Minimum of 3 years of experience in event coordination, wedding planning, or catering management.
• Strong understanding of event logistics, catering operations, and food service standards.
• Excellent interpersonal and communication skills, with the ability to build rapport with clients and staff.
• Exceptional organizational and multitasking abilities, with meticulous attention to detail.
• Proficiency in event management software and standard office applications.
• Ability to remain calm and effective under pressure during live events.
• A proactive approach to problem-solving and a commitment to client satisfaction.
• Flexibility to work evenings, weekends, and public holidays as required by event schedules in Bloemfontein.
• A qualification in Hospitality Management, Event Management, or a related field is advantageous.
• Passion for creating unforgettable event experiences.

Benefits

• Competitive salary based on experience and qualifications.
• Opportunity to work on a wide variety of beautiful weddings and prestigious events.
• A dynamic and collaborative work environment in Bloemfontein.
• Professional development and training in event management best practices.
• Gain hands-on experience in executing high-profile celebrations.
• Be part of a company that values creativity and client success.
• Contribute to creating cherished memories for clients through exceptional catering services.