Event and Banqueting Coordinator

Placements24; Gqeberha; Hybrid; ZAR 180,000 - 280,000; Full time

Benefits offered by this job

Competitive salary

Professional development and growth

Exposure to high-profile events

Job summary

Placements24 is seeking an enthusiastic Event and Banqueting Coordinator for a popular Port Elizabeth hotel. The role focuses on planning, organizing, and executing events, conferences, and banquets, with emphasis on client satisfaction and meticulous attention to detail.

Ideal candidates will manage multiple tasks, communicate effectively, and thrive in a dynamic hospitality environment in Port Elizabeth. Evening and weekend availability is required to align with event schedules.

Qualifications

• A Diploma or Bachelor's degree in Hospitality Management, Tourism, Marketing, or a related field.
• Experience in event coordination, banqueting, or hospitality is desirable.
• Excellent organizational and time management skills with prioritization ability.
• Strong communication and interpersonal skills with a client-focused approach.
• Proficiency in MS Office Suite and event management software.
• Proactive, able to work independently and in a team.
• Flexibility to work evenings and weekends as required by events.
• Keen eye for detail and passion for successful events.
• Familiarity with Port Elizabeth event landscape is a plus.
• Ability to manage multiple projects simultaneously.

Responsibilities

• Coordinate all aspects of events from inquiry to post-event follow-up.
• Prepare event proposals, quotes, and contracts with accuracy.
• Liaise with clients to understand requirements and ensure satisfaction.
• Coordinate with kitchen, banqueting staff, AV for seamless execution.
• Manage event timelines, budgets, and resource allocation.
• Conduct site inspections and client meetings.
• Oversee setup and breakdown per client specs and venue standards.
• Handle on-site event coordination and troubleshoot issues.
• Maintain relationships with clients and suppliers.
• Assist in developing marketing materials and promotions for banquets and events.

Skills

Organizational skills

Time management

Communication skills

MS Office

Event management software

Team player

Evenings & weekends availability

Attention to detail

Education

Diploma or Bachelor's degree in Hospitality Management, Tourism, Marketing

Tools

MS Office Suite

Event management software

Job description

About the Role

Our client, a popular hotel in Port Elizabeth, is seeking an enthusiastic and detail-oriented Event and Banqueting Coordinator. This role is responsible for assisting in the planning, organization, and execution of all events, conferences, and banquets hosted at the venue. The ideal candidate will be adept at managing multiple tasks, possess excellent communication skills, and have a passion for creating memorable occasions for clients. This is a fantastic opportunity to gain hands-on experience in event management within the thriving Port Elizabeth hospitality sector.

Key Responsibilities

• Assist in coordinating all aspects of events, from initial client inquiry to post-event follow-up.
• Prepare event proposals, quotes, and contracts, ensuring accuracy and clarity.
• Liaise with clients to understand their event requirements and ensure satisfaction.
• Coordinate with internal departments (kitchen, banqueting staff, AV) to ensure seamless event execution.
• Manage event timelines, budgets, and resource allocation.
• Conduct site inspections and client meetings.
• Oversee event setup and breakdown, ensuring adherence to client specifications and venue standards.
• Handle on-site event coordination, troubleshooting any issues that may arise.
• Maintain strong relationships with clients and suppliers.
• Assist in developing marketing materials and promotions for banqueting and events.

Requirements

• A Diploma or Bachelor's degree in Hospitality Management, Tourism, Marketing, or a related field.
• Previous experience in event coordination, banqueting, or hospitality is highly desirable.
• Excellent organizational and time management skills, with the ability to prioritize effectively.
• Strong communication and interpersonal skills, with a client-focused approach.
• Proficiency in MS Office Suite and event management software.
• A proactive attitude and ability to work independently and as part of a team.
• Flexibility to work evenings and weekends as required by event schedules.
• A keen eye for detail and a passion for creating successful events.
• Familiarity with the Port Elizabeth event landscape is a plus.
• Ability to manage multiple projects simultaneously.

Benefits

• Our client offers a competitive salary, opportunities for professional development in event management, and exposure to a variety of high-profile events in Port Elizabeth.
• You will work within a supportive team environment and contribute to the success of a well-regarded hotel.
• Grow your career in event planning in Port Elizabeth.