Vineyard Event Catering Coordinator

Placements24; South Africa; Hybrid; ZAR 350,000 - 550,000; Full time

Benefits offered by this job

Hybrid work arrangement

Wine tastings and estate events access

Staff discounts on estate products and

Professional development and training

Job summary

Placements24 is seeking a Vineyard Event Catering Coordinator for a prestigious wine estate in Paarl, Western Cape. You will plan and execute events from intimate tastings to large corporate functions, coordinating with clients, the estate’s culinary team, and external vendors.

The role demands passion for hospitality, strong organizational skills, and the ability to manage multiple events with attention to safety and service standards, including evenings, weekends, and holidays as required.

Qualifications

• Minimum of 3 years of experience in event coordination or catering management.
• Experience in vineyard, winery, or scenic venues is highly advantageous.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal abilities.

Responsibilities

• Coordinate all catering aspects for events at the vineyard.
• Liaise with clients to understand event needs and dietary requirements.
• Collaborate with the culinary team to design menus.
• Manage event timelines, schedules and logistics.
• Supervise on-site catering staff and coordinate with vendors.
• Maintain food safety and hygiene standards.
• Manage inventory of catering supplies and equipment.
• Develop event proposals and manage client communications.
• Ensure presentation and ambiance align with the estate image.
• Handle challenges or last-minute changes professionally.

Skills

Organizational skills

Communication skills

Interpersonal skills

Time management

Problem solving

Attention to detail

Tools

MS Office

Event management software

Job description

About the Role

Our client is a prestigious wine estate located in the heart of the Paarl, Western Cape Winelands, seeking a dedicated Vineyard Event Catering Coordinator. This role is integral to planning and executing memorable events, from intimate wine tastings and weddings to large corporate functions, all set against the stunning backdrop of the vineyards. The ideal candidate will possess a passion for hospitality, a keen eye for detail, and excellent organizational skills, with a specific understanding of event logistics within a vineyard setting. You will work closely with clients, the estate's culinary team, and various service providers to ensure every event is flawlessly delivered. This is a unique opportunity to immerse yourself in the vibrant world of vineyard events and contribute to creating unforgettable experiences. We are looking for a proactive and personable individual to join our esteemed team.

Key Responsibilities

• Coordinate all catering aspects for events held at the vineyard, ensuring a high standard of service and quality.
• Liaise with clients to understand their event needs, preferences, and dietary requirements, providing tailored solutions.
• Collaborate with the culinary team to design exceptional menus that complement the estate's offerings.
• Manage event timelines, schedules, and logistics, ensuring smooth execution from setup to breakdown.
• Supervise on-site catering staff and coordinate with external vendors (e.g., florists, musicians) to ensure seamless event flow.
• Maintain impeccable food safety and hygiene standards throughout all catering activities.
• Manage inventory of catering supplies and equipment, ensuring adequate stock levels.
• Develop event proposals and manage client communications, fostering strong relationships.
• Ensure the presentation and ambiance of events align with the estate's sophisticated image.
• Handle any challenges or last-minute changes with efficiency and professionalism.

Requirements

• Minimum of 3 years of experience in event coordination or catering management, preferably within the hospitality or events industry.
• Specific experience or a strong understanding of events within vineyard, winery, or similar scenic venues is highly advantageous.
• Excellent organizational, planning, and time management skills.
• Strong communication and interpersonal skills, with the ability to build rapport with clients and stakeholders.
• Knowledge of food and beverage service standards, dietary restrictions, and current event trends.
• Ability to work effectively under pressure and manage multiple priorities simultaneously.
• Flexibility to work evenings, weekends, and public holidays as required by event schedules.
• Proficiency in MS Office Suite and event management software.
• Must possess a valid driver's license and have reliable transportation to Paarl, Western Cape.
• A passion for the wine industry and creating unique event experiences.

Benefits

• Competitive annual salary commensurate with experience.
• Potential for hybrid work arrangement, allowing for some remote planning flexibility.
• Opportunities to work at stunning vineyard venues and be part of prestigious events.
• Access to wine tastings and estate events.
• Professional development and training opportunities.
• A supportive and dynamic team environment.
• Staff discounts on estate products and services.