Event Coordinator (Wine Tourism Focus)

Placements24; Paarl; Hybrid; ZAR 200,000 - 360,000; Part time

Benefits offered by this job

Hybrid work model

Wine tourism exposure

Portfolio building

Job summary

Placements24 in Paarl, Western Cape, is seeking a vibrant Event Coordinator to lead planning, execution and promotion of wine tastings, harvest festivals, vineyard tours and corporate events.

You will manage logistics, liaise with clients and coordinate with vendors to deliver successful outcomes.

Qualifications

• Minimum of 3 years of experience in event planning and coordination, preferably in hospitality, tourism or wine industry.
• Strong knowledge and passion for the South African wine industry and tourism landscape.

Responsibilities

• Plan and coordinate all aspects of assigned events, including venue selection, catering, entertainment, and staffing.
• Develop event budgets and ensure adherence to financial guidelines.
• Manage vendor relationships and negotiate contracts.
• Liaise with clients to understand their event needs and provide regular updates.
• Coordinate marketing and promotional activities for events.
• Oversee event setup, execution, and breakdown.
• Ensure compliance with health, safety, and licensing regulations.
• Manage event timelines and critical path elements.
• Gather post-event feedback and prepare reports for management.
• Support broader marketing and tourism initiatives of the client.

Skills

Organizational skills

Vendor management

Event coordination

Communication

Time management

Education

Event Management qualification

Tools

MS Office

Event management software

Job description

About the Role

Our client, a prominent player in the burgeoning Hospitality & Tourism sector with a specialization in wine tourism, is seeking a vibrant and organized Event Coordinator to join their team in Paarl, Western Cape . This role will focus on the planning, execution, and promotion of a variety of events, including wine tastings, harvest festivals, vineyard tours, and corporate functions. The Event Coordinator will be responsible for managing all logistical aspects, coordinating with vendors, liaising with clients, and ensuring successful event outcomes. We are looking for an individual with a passion for wine, strong organizational skills, and a proven ability to manage events from conception to completion. This is an excellent opportunity to contribute to the vibrant wine tourism scene in the Paarl region.

Key Responsibilities

• Plan and coordinate all aspects of assigned events, including venue selection, catering, entertainment, and staffing.
• Develop event budgets and ensure adherence to financial guidelines.
• Manage vendor relationships and negotiate contracts.
• Liaise with clients to understand their event needs and provide regular updates.
• Coordinate marketing and promotional activities for events.
• Oversee event setup, execution, and breakdown.
• Ensure compliance with health, safety, and licensing regulations.
• Manage event timelines and critical path elements.
• Gather post-event feedback and prepare reports for management.
• Support the broader marketing and tourism initiatives of the client.

Requirements

• A minimum of 3 years of experience in event planning and coordination, preferably within the hospitality, tourism, or wine industry.
• Strong knowledge of and passion for the South African wine industry and tourism landscape.
• Excellent organizational, multitasking, and time-management skills.
• Proficiency in MS Office Suite and event management software.
• Strong negotiation and vendor management abilities.
• Excellent communication and interpersonal skills, with the ability to build rapport with clients and stakeholders.
• Ability to work under pressure and manage multiple events simultaneously.
• Flexibility to work evenings and weekends as required for event execution.
• Must be based in or able to commute effectively to Paarl, Western Cape .
• A relevant qualification in Event Management or Hospitality is advantageous.

Benefits

• This position offers a competitive annual salary of ZAR , commensurate with your experience in event coordination.
• As a contractor, you will benefit from flexible working arrangements, with a hybrid model allowing for both on-site event management and remote administrative tasks.
• This role provides direct exposure to the dynamic wine tourism industry in the beautiful Paarl, Western Cape region.
• You will have the opportunity to hone your event management skills and build a strong portfolio.
• Potential for extension or further project opportunities based on performance.