Banqueting and Events Coordinator

Placements24; Paarl; On-site; ZAR 320,000 - 420,000; Full time

Benefits offered by this job

Staff discounts on wine, accommodation

Dining

Professional development opportunities

Prestigious estate environment

Job summary

Placements24 in Paarl, Western Cape, invites applications for a Banqueting and Events Coordinator at a luxury wine estate and hotel. You will plan and execute weddings, corporate functions, and tastings, coordinating with clients, F&B, culinary and venue teams.

The role requires at least 3 years of relevant experience, strong organizational and communication skills, and a passion for hospitality. Flexibility for evenings and weekends is expected, with staff discounts on wine and dining as part

Qualifications

• Minimum 3 years in event coordination or banqueting.
• Relevant hospitality or tourism qualification.
• Excellent organizational and time-management skills.

Responsibilities

• Assist in planning and coordinating all banqueting and event functions.
• Liaise directly with clients to understand their needs and provide customized event solutions.
• Prepare event proposals, quotes, and contracts.
• Coordinate with F&B, culinary, and venue operations teams to ensure seamless event execution.
• Manage event timelines, ensuring all deadlines are met.
• Oversee the setup and breakdown of event spaces, ensuring adherence to standards.
• Build and maintain relationships with external suppliers and vendors.
• Conduct site inspections and assist with client viewings.
• Maintain accurate event files and records.
• Contribute to the sales and marketing efforts for the events department.

Skills

Organizational skills

Communication

Time management

Client service

Creativity

Education

Hospitality Management or Event Management qualification

Tools

Microsoft Office

Event management software

Job description

About the Role

Our client, a luxury wine estate and hotel in the heart of the picturesque Paarl, Western Cape , is seeking an enthusiastic and detail-oriented Banqueting and Events Coordinator. This role is pivotal in ensuring the successful planning and execution of all events hosted at the estate, including weddings, corporate functions, and wine tastings. The ideal candidate will possess excellent organizational skills, a creative flair, and a strong understanding of event logistics. You will work closely with clients, suppliers, and internal teams to deliver exceptional experiences that reflect the prestige of the estate. This is a fantastic opportunity to immerse yourself in the vibrant hospitality scene of the Cape Winelands.

Key Responsibilities

• Assist in the planning and coordination of all banqueting and event functions.
• Liaise directly with clients to understand their needs and provide customized event solutions.
• Prepare event proposals, quotes, and contracts.
• Coordinate with F&B, culinary, and venue operations teams to ensure seamless event execution.
• Manage event timelines, ensuring all deadlines are met.
• Oversee the setup and breakdown of event spaces, ensuring adherence to standards.
• Build and maintain relationships with external suppliers and vendors.
• Conduct site inspections and assist with client viewings.
• Maintain accurate event files and records.
• Contribute to the sales and marketing efforts for the events department.

Requirements

• A minimum of 3 years of experience in event coordination or banqueting, preferably within a hotel, wine estate, or venue.
• A relevant qualification in Hospitality Management, Event Management, or Tourism.
• Excellent organizational and time-management skills.
• Strong communication, interpersonal, and client service skills.
• A creative mindset with an eye for detail.
• Proficiency in Microsoft Office Suite; experience with event management software is a plus.
• Ability to work flexible hours, including evenings and weekends as required by events.
• A passion for hospitality and creating memorable guest experiences.
• Knowledge of wine and the local Winelands region is advantageous.

Benefits

• Competitive salary package.
• Opportunities for professional development and training in event management and hospitality.
• Staff discounts on wine, accommodation, and dining at the estate.
• Work in a stunning and prestigious environment in Paarl, Western Cape.
• Be part of a dedicated and passionate team.
• Exposure to high-profile events and clientele.