Vineyard Event Catering Coordinator

Placements24; Stellenbosch; Hybrid; ZAR 280,000 - 420,000; Full time

Benefits offered by this job

Hybrid work arrangement

Wine estate access

Professional development

Staff discounts

Job summary

Placements24 invites applications for a Vineyard Event Catering Coordinator role at a premier wine estate in the Paarl region. The role focuses on planning and executing a range of events from intimate tastings to large corporate functions within a vineyard setting.

Ideal candidates will have hospitality passion, outstanding organizational skills, and a proactive, personable approach to working with clients, culinary teams, and service providers to deliver flawless experiences.

Qualifications

• Minimum 3 years of experience in event coordination or catering management.
• Experience in vineyard or winery settings is highly advantageous.
• Ability to manage multiple priorities under pressure.
• Flexibility to work evenings, weekends, and holidays.
• Strong planning and timelines management.

Responsibilities

• Coordinate all catering aspects for events held at the vineyard, ensuring a high standard of service and quality.
• Liaise with clients to understand event needs, preferences, and dietary requirements, providing tailored solutions.
• Collaborate with the culinary team to design exceptional menus that complement the estate's offerings.
• Manage event timelines, schedules, and logistics, ensuring smooth execution from setup to breakdown.
• Supervise on-site catering staff and coordinate with external vendors to ensure seamless event flow.
• Maintain impeccable food safety and hygiene standards throughout all catering activities.
• Develop event proposals and manage client communications, fostering strong relationships.
• Ensure the presentation and ambiance of events align with the estate's sophisticated image.
• Handle any challenges or last-minute changes with efficiency and professionalism.

Skills

Organizational skills

Time management

Communication skills

Interpersonal skills

MS Office

Event management software

Tools

MS Office Suite

Event management software

Job description

About the Role

Our client is a prestigious wine estate located in the heart of the Paarl, Western Cape Winelands, seeking a dedicated Vineyard Event Catering Coordinator. This role is integral to planning and executing memorable events, from intimate wine tastings and weddings to large corporate functions, all set against the stunning backdrop of the vineyards. The ideal candidate will possess a passion for hospitality, a keen eye for detail, and excellent organizational skills, with a specific understanding of event logistics within a vineyard setting. You will work closely with clients, the estate's culinary team, and various service providers to ensure every event is flawlessly delivered. This is a unique opportunity to immerse yourself in the vibrant world of vineyard events and contribute to creating unforgettable experiences. We are looking for a proactive and personable individual to join our esteemed team.

Key Responsibilities

• Coordinate all catering aspects for events held at the vineyard, ensuring a high standard of service and quality.
• Liaise with clients to understand your event needs, preferences, and dietary requirements, providing tailored solutions.
• Collaborate with the culinary team to design exceptional menus that complement the estate's offerings.
• Manage event timelines, schedules, and logistics, ensuring smooth execution from setup to breakdown.
• Supervise on-site catering staff and coordinate with external vendors (e.g., florists, musicians) to ensure seamless event flow.
• Maintain impeccable food safety and hygiene standards throughout all catering activities.
• Manage inventory of catering supplies and equipment, ensuring adequate stock levels.
• Develop event proposals and manage client communications, fostering strong relationships.
• Ensure the presentation and ambiance of events align with the estate's sophisticated image.
• Handle any challenges or last-minute changes with efficiency and professionalism.

Requirements

• Minimum of 3 years of experience in event coordination or catering management, preferably within the hospitality or events industry.
• Specific experience or a strong understanding of events within vineyard, winery, or similar scenic venues is highly advantageous.
• Excellent organizational, planning, and time management skills.
• Strong communication and interpersonal skills, with the ability to build rapport with clients and stakeholders.
• Knowledge of food and beverage service standards, dietary restrictions, and current event trends.
• Ability to work effectively under pressure and manage multiple priorities simultaneously.
• Flexibility to work evenings, weekends, and public holidays as required by event schedules.
• Proficiency in MS Office Suite and event management software.
• Must possess a valid driver's license and have reliable transportation to Paarl, Western Cape.
• A passion for the wine industry and creating unique event experiences.

Benefits

• Competitive annual salary commensurate with experience.
• Potential for hybrid work arrangement, allowing for some remote planning flexibility.
• Opportunities to work at stunning vineyard venues and be part of prestigious events.
• Access to wine tastings and estate events.
• Professional development and training opportunities.
• A supportive and dynamic team environment.
• Staff discounts on estate products and services.