Events and Functions Manager - Wine Estate

Placements24; Paarl; Hybrid; ZAR 700,000 - 900,000; Full time

Benefits offered by this job

Accommodation assistance

Performance-related bonuses

Job summary

Placements24 is seeking an Events and Functions Manager for a world-renowned wine estate near Paarl. The role requires 5+ years in luxury hospitality and the ability to manage a diverse portfolio of events—from intimate tastings to large weddings and corporate functions.

You will collaborate with culinary, beverage, and marketing teams to deliver high-quality experiences, manage budgets, and negotiate with vendors. Flexibility to work evenings, weekends, and holidays is essential.

Qualifications

• Minimum 5 years in event management, luxury hospitality, venue, or wine.
• Proven ability to manage multiple events simultaneously.
• Excellent organizational and time management skills.
• Strong budgeting and cost-control experience.
• Flexible hours including evenings, weekends, and holidays.

Responsibilities

• Plan and execute a diverse portfolio of events from conception to post-event follow-up.
• Develop innovative event concepts and proposals.
• Coordinate with culinary, beverage, marketing teams to ensure flawless delivery.
• Oversee budgets, vendor negotiations, and financial reporting.
• Lead site inspections and client meetings, acting as primary contact.
• Develop and maintain event timelines, run sheets, and staffing plans.

Skills

Event management

Budget management

Vendor negotiation

Client relations

Planning & organisation

Tools

Event management software

Job description

About the Role

Our client, a world-renowned wine estate located in the heart of the Cape Winelands, near Paarl, Western Cape , is seeking a highly organized and creative Events and Functions Manager. This pivotal role is responsible for conceptualizing, planning, and executing a diverse portfolio of events, ranging from intimate wine tastings and exclusive dinners to large-scale corporate functions and weddings. The ideal candidate will possess a sophisticated understanding of hospitality, exceptional organizational skills, and a flair for creating memorable experiences. You will work closely with the estate's culinary, marketing, and wine teams to deliver seamless and high-quality events that enhance the estate's prestige and drive revenue. This position requires a professional who thrives in a dynamic environment and has a passion for luxury hospitality.

Key Responsibilities

• Manage all aspects of event planning and execution, from initial client consultation to post-event follow-up.
• Develop innovative event concepts and proposals tailored to client needs and the estate's brand.
• Coordinate with internal departments (culinary, beverage, groundskeeping, marketing) to ensure flawless event delivery.
• Oversee event budgets, including cost management, vendor negotiation, and financial reporting.
• Source and manage relationships with external suppliers and vendors (e.g., décor, entertainment, AV).
• Ensure all events comply with licensing, safety, and health regulations.
• Provide exceptional customer service to clients, ensuring their vision is realized.
• Conduct site inspections and client meetings, acting as the primary point of contact.
• Develop and maintain event timelines, run sheets, and staffing plans.
• Analyze event performance and gather client feedback for continuous improvement.

Requirements

• Minimum of 5 years of experience in event management, preferably within the luxury hospitality, venue, or wine industry.
• Proven ability to manage multiple events simultaneously, from small intimate gatherings to large-scale functions.
• Excellent organizational, time management, and project management skills.
• Strong financial acumen with experience in budgeting and cost control.
• Exceptional interpersonal and communication skills, with a professional and polished demeanor.
• Proficiency in event management software and standard office applications.
• A creative mindset with a keen eye for detail and aesthetics.
• Experience in menu planning and beverage pairing is advantageous.
• Ability to work flexible hours, including evenings, weekends, and public holidays, is essential.
• A passion for fine wine, food, and creating extraordinary guest experiences.

Benefits

• This role offers a competitive salary and benefits package, including performance-related bonuses and potential for accommodation assistance.
• You will have the unique opportunity to work at a prestigious wine estate in the beautiful Paarl region, contributing to world-class events.
• Our client provides a supportive and collaborative work environment with opportunities for career advancement within the luxury hospitality sector.
• Enjoy the chance to shape unforgettable experiences against the backdrop of stunning vineyard landscapes.