Strategic Executive Associate

Old Mutual Insure Limited; Johannesburg; Hybrid; ZAR 450,000 - 750,000; Full time

Benefits offered by this job

Hybrid work

Health insurance

Retirement plan

Professional development

Supportive environment

Job summary

Old Mutual Insure Limited is seeking a highly organized Executive Assistant to provide comprehensive support to senior management in Johannesburg. This role manages complex calendars, coordinates meetings, and prepares reports, acting as the primary point of contact for internal and external stakeholders.

The position offers a hybrid work arrangement with a competitive salary and benefits, including health insurance and retirement savings, plus opportunities for professional development in a

Qualifications

• Proven experience as an Executive Assistant or similar high-level role.
• Strong proficiency in Microsoft Office and calendar management tools.
• Excellent organizational and multitasking abilities with strong attention to detail.
• Superior written and verbal communication, with professional interaction.
• Discretion and confidentiality when handling sensitive information.
• Ability to work independently and adapt to changing priorities.

Responsibilities

• Manage and maintain complex executive calendars, including travel arrangements.
• Prepare and edit correspondence, presentations, and reports.
• Screen and prioritize communications, directing inquiries as needed.
• Coordinate logistics for meetings and events, including venues and catering.
• Maintain confidential files and ensure policy/data privacy compliance.
• Provide general admin support and assist with ad-hoc projects.

Skills

Executive support

Calendar management

Organizational skills

Communication

Discretion

Independent work

Tools

Microsoft Office

Outlook

PowerPoint

Job description

Executive Assistant

Our client is seeking a highly organized and proactive Executive Assistant to provide comprehensive support to senior management within their dynamic organization in Johannesburg. This pivotal role involves managing complex schedules, coordinating meetings, preparing reports and acting as a primary point of contact for internal and external stakeholders.

About the Role

Our client seeks an experienced Executive Assistant capable of managing competing priorities in a fast-paced environment ensuring the smooth operation of executive functions.

Key Responsibilities

• Manage and maintain complex executive calendars, including scheduling appointments, meetings, and travel arrangements.
• Prepare and edit correspondence, presentations, and reports, ensuring accuracy and professionalism.
• Screen and prioritize incoming communications, redirecting them as necessary and handling routine inquiries.
• Coordinate logistics for meetings and events, including venue booking, catering, and attendee communication.
• Maintain confidential files and records, ensuring compliance with company policies and data privacy regulations.
• Provide general administrative support, such as managing office supplies, processing expenses, and assisting with ad-hoc projects as assigned by senior leadership.

Requirements

• Proven experience as an Executive Assistant or in a similar high-level administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
• Excellent organizational, time management, and multitasking skills with a strong attention to detail.
• Superior written and verbal communication abilities, with the capacity to interact professionally with all levels of staff and external contacts.
• Discretion and confidentiality are paramount, given the sensitive nature of the information handled.
• Ability to work independently, exercise sound judgment, and adapt to changing priorities and deadlines.

Benefits

• Competitive annual salary commensurate with experience.
• Opportunity for hybrid work arrangements, blending office and remote work.
• Comprehensive health insurance and retirement savings plan.
• Professional development opportunities and support for ongoing training.
• A supportive and collaborative work environment within a leading organization in Johannesburg.