Executive Administrative Assistant - Remote

Placements24; Gqeberha; Hybrid; ZAR 500,000 - 800,000; Full time

Benefits offered by this job

Fully remote

Competitive salary

Medical insurance

Leave & development

Job summary

Placements24 seeks a highly experienced Executive Administrative Assistant to support a senior leadership team in a fully remote capacity across South Africa. You will manage complex schedules, premium communications, and confidential information with discretion.

You will act as gatekeeper and trusted right-hand, coordinating meetings, travel, and briefing materials, while maintaining organized digital and physical filing systems.

Qualifications

• Extensive experience supporting C-suite executives remotely.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication.
• Proficiency with Microsoft Office and collaboration tools.
• Discretion and confidentiality.

Responsibilities

• Manage and prioritize complex calendars, scheduling meetings, appointments, and travel arrangements for executives.
• Prepare, edit, and finalize high-level correspondence, reports, and presentations.
• Coordinate logistics for executive meetings, including agendas, minutes, and follow-ups.
• Act as a primary contact, screening calls, emails, and visitors with professionalism and discretion.
• Conduct research and prepare briefing materials for executive meetings.
• Maintain organized confidential filing systems (physical and digital).

Skills

Executive support

Calendar management

Written communication

Discretion

Tools

Microsoft Office Suite

Videoconferencing tools

Project management tools

Job description

About the Role

Our client is seeking a highly experienced and discreet Executive Administrative Assistant to provide top-tier support to senior leadership in a fully remote capacity. This pivotal role requires exceptional organizational skills, a proactive approach, and the ability to manage complex schedules and confidential information from anywhere within South Africa . You will act as a gatekeeper and right-hand to executives, ensuring their time is managed effectively and their administrative needs are met with precision. This is an ideal opportunity for a seasoned professional who thrives in a virtual setting and excels at anticipating needs and solving problems proactively.

Key Responsibilities

• Manage and prioritize complex calendars, scheduling meetings, appointments, and travel arrangements for executives.
• Prepare, edit, and finalize high-level correspondence, reports, and presentations with meticulous attention to detail.
• Coordinate logistics for executive meetings, including preparing agendas, taking minutes, and managing follow-up actions.
• Act as a primary point of contact, screening calls, emails, and visitors, and handling inquiries with professionalism and discretion.
• Conduct research and prepare briefing materials for executive meetings and engagements.
• Maintain highly organized and confidential filing systems, both physical and digital.

Requirements

• Extensive experience as an Executive Administrative Assistant, supporting C-suite executives in a remote environment.
• Exceptional organizational and time-management skills, with a proven ability to multitask and meet deadlines.
• Superior written and verbal communication skills, with a high degree of professionalism and diplomacy.
• Advanced proficiency in Microsoft Office Suite and experience with various virtual collaboration and project management tools.
• Absolute discretion and a strong understanding of confidentiality requirements.
• A proactive, problem-solving mindset and the ability to anticipate executive needs.

Benefits

• Highly competitive annual salary reflecting the seniority of the role.
• Full remote work arrangement offering unparalleled flexibility and work-life balance.
• Comprehensive medical, dental, and vision insurance plans.
• Generous annual leave and professional development opportunities.
• A confidential and supportive work environment focused on executive support excellence.