Senior Administrative Coordinator

Placements24; Pretoria; Hybrid; ZAR 350,000 - 520,000; Full time

Benefits offered by this job

Hybrid work model

Medical, dental, and vision insurance

Performance bonuses

Professional development

Dynamic work environment

Job summary

Placements24 is seeking an experienced Senior Administrative Coordinator to provide high-level support to the executive team in Pretoria. The role demands exceptional organizational skills, discretion, and a proactive approach to managing complex administrative tasks in a hybrid work environment.

You will coordinate meetings, manage travel, prepare executive correspondence and presentations, and act as a trusted liaison with internal and external stakeholders to ensure smooth operations.

Qualifications

• Minimum 5 years of experience as an Administrative Coordinator or Executive Assistant.
• Advanced proficiency in Microsoft Office Suite and virtual collaboration tools.
• Excellent organizational, written and verbal communication skills.
• Ability to handle sensitive information with discretion.
• Strong problem-solving and proactive, self-motivated work ethic.

Responsibilities

• Manage complex calendars for senior executives, anticipating needs.
• Coordinate domestic and international travel arrangements.
• Prepare, review, and proofread executive correspondence, reports, and presentations.
• Serve as liaison between executives and stakeholders, ensuring clear communication.
• Organize and manage executive meetings, including logistics, agendas, and minute-taking.
• Handle confidential information with discretion and security.

Skills

Calendar management

Microsoft Office

Communication

Organization

Discretion

Problem-solving

Travel coordination

Tools

Outlook

Word

Excel

PowerPoint

Virtual collaboration tools

Job description

About the Role

Our client is looking for an experienced Senior Administrative Coordinator to provide high-level support to their executive team in Pretoria . This role demands exceptional organizational skills, discretion, and a proactive approach to managing complex administrative tasks. You will play a vital role in ensuring the smooth operation of executive functions, coordinating meetings, managing travel, and handling sensitive information with utmost professionalism. This is a great opportunity for a seasoned professional seeking to leverage their expertise in a challenging and rewarding hybrid work environment.

Key Responsibilities

• Manage complex calendars for senior executives, anticipating needs and resolving conflicts.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Prepare, review, and proofread executive correspondence, reports, and presentations with a keen eye for detail.
• Serve as a liaison between executives and internal/external stakeholders, ensuring clear and timely communication.
• Organize and manage executive meetings, including logistics, agendas, and minute-taking.
• Handle confidential information with the highest level of discretion and security.

Requirements

• Minimum of 5 years of experience as an Administrative Coordinator or Executive Assistant.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
• Exceptional organizational skills, with the ability to manage multiple priorities and tight deadlines.
• Excellent written and verbal communication skills, with a professional and polished demeanor.
• Proven ability to handle sensitive information with discretion and maintain confidentiality.
• Strong problem-solving skills and a proactive, self-motivated work ethic.

Benefits

• Generous annual salary and potential for performance bonuses.
• Hybrid work model allowing for flexibility between office and home.
• Comprehensive medical, dental, and vision insurance plans.
• Opportunities for professional development and advanced training.
• A dynamic and professional work environment in Pretoria .