Executive Secretary

Placements24; Mtubatuba Local Municipality; On-site; ZAR 350,000 - 520,000; Full time

Benefits offered by this job

Comprehensive medical aid

Retirement fund contributions

Generous annual leave

Performance-based incentives

Job summary

Placements24 is seeking an Executive Secretary to support senior leadership in the Richards Bay office. The role requires discretion, superb organization, and the ability to anticipate needs and manage complex schedules.

You will help optimize executive time and ensure high standards of professional support. Key duties include calendar control, travel planning, minute-taking, and preparation of presentations.

Qualifications

• Extensive experience as an Executive Secretary or similar high-level administrative support role.
• Excellent organizational skills and meticulous attention to detail.
• Proficiency in Microsoft Office Suite and strong written and verbal communication.

Responsibilities

• Manage and maintain complex calendars, scheduling appointments, meetings, and travel arrangements.
• Prepare agendas, attend meetings, take minutes, and track actions.
• Draft, proofread, and edit correspondence, reports, and presentations.

Skills

Calendar management

Meeting coordination

Travel arrangements

Discretion

Communication

Tools

Outlook

Word

PowerPoint

Job description

About the Role

Our client is seeking a polished and highly efficient Executive Secretary to provide comprehensive support to senior leadership in their Richards Bay office. This role demands discretion, exceptional organizational skills, and the ability to anticipate needs and manage complex schedules. You will play a crucial role in facilitating the productivity of executives by handling a wide range of administrative and logistical tasks. This position is integral to the smooth operation of the executive suite, ensuring that high-level communications are managed effectively and that executive time is optimized for strategic priorities, maintaining a high standard of professional support.

Key Responsibilities

• Manage and maintain complex calendars, scheduling appointments, meetings, and travel arrangements.
• Prepare agendas, attend meetings, take accurate minutes, and track action items.
• Draft, proofread, and edit correspondence, reports, and presentations.
• Screen and direct incoming calls and visitors, acting as a gatekeeper for executives.
• Organize and maintain confidential files and records with utmost discretion.
• Coordinate logistics for executive events and high-level meetings.

Requirements

• Extensive experience as an Executive Secretary or similar high-level administrative support role.
• Exceptional organizational skills and meticulous attention to detail.
• Proficiency in Microsoft Office Suite, particularly Outlook, Word, and PowerPoint.
• Excellent written and verbal communication skills, with strong proofreading abilities.
• Ability to handle confidential information with the highest level of discretion and integrity.
• Professional demeanor and strong interpersonal skills for interacting with stakeholders.

Benefits

• Attractive salary package and performance-based incentives.
• Opportunity to work closely with senior leadership in a key industrial hub.
• Comprehensive medical aid and retirement fund contributions.
• Generous annual leave and opportunities for professional growth.
• A structured and professional working environment in Richards Bay .