Administrative Assistant - Executive Support

Placements24; Gqeberha; On-site; ZAR 180,000 - 290,000; Full time

Benefits offered by this job

Competitive salary

Professional development

Supportive work environment

Access to facilities

Job summary

Placements24 is seeking an proactive Administrative Assistant with a focus on Executive Support in Port Elizabeth. You will manage complex calendars, arrange travel, prepare reports, and liaise with stakeholders while handling confidential information with discretion.

The role requires at least 5 years of executive-support experience, advanced MS Office skills, and excellent organizational and communication abilities.

Qualifications

• Minimum of 5 years of experience providing administrative support to executives.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional organizational, time management, and multitasking abilities.
• Strong written and verbal communication skills with a professional demeanor.
• Proven ability to handle sensitive information with complete confidentiality.
• Experience with travel booking and expense management is essential.

Responsibilities

• Manage complex calendars, schedule meetings, and coordinate travel arrangements for executives.
• Screen and prioritize communications, including emails, phone calls, and correspondence.
• Prepare reports, presentations, and other documents for executive review.
• Act as a liaison between executives and internal/external stakeholders, maintaining professionalism.
• Assist with the organization of executive events and meetings, ensuring all logistics are handled.
• Handle confidential information with the utmost discretion and maintain accurate records.

Skills

Executive support

Calendar management

Communication skills

Confidentiality

Travel booking & expense management

Tools

Microsoft Office Suite

Job description

About the Role

Our client is looking for a proactive and highly efficient Administrative Assistant with a focus on Executive Support to join their esteemed organization in Port Elizabeth . This critical role involves providing comprehensive administrative and logistical assistance to senior executives, ensuring their schedules are managed effectively and their administrative needs are met with precision. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to maintain strict confidentiality. This is an excellent opportunity to contribute to the smooth functioning of executive operations within a professional setting.

Key Responsibilities

• Manage complex calendars, schedule meetings, and coordinate travel arrangements for executives.
• Screen and prioritize communications, including emails, phone calls, and correspondence.
• Prepare reports, presentations, and other documents for executive review.
• Act as a liaison between executives and internal/external stakeholders, maintaining professionalism.
• Assist with the organization of executive events and meetings, ensuring all logistics are handled.
• Handle confidential information with the utmost discretion and maintain accurate records.

Requirements

• Minimum of 5 years of experience providing administrative support to executives.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional organizational, time management, and multitasking abilities.
• Strong written and verbal communication skills with a professional and courteous demeanor.
• Proven ability to handle sensitive information with complete confidentiality.
• Experience with travel booking and expense management is essential.

Benefits

• Competitive salary and a comprehensive benefits package.
• Opportunity to work closely with senior leadership in Port Elizabeth .
• Professional development and training opportunities.
• A supportive and respectful work environment.
• Access to company facilities and amenities.