Executive Administrative Assistant

Placements24; Benoni; On-site; ZAR 420,000 - 540,000; Full time

Benefits offered by this job

Executive benefits

Professional development

Health/dental/vision

Positive work environment

Job summary

Placements24 is seeking a highly polished Executive Administrative Assistant to support senior leadership in our Benoni office. The role requires discretion, superb organization, and the ability to anticipate executives' needs.

You will manage complex calendars, coordinate domestic and international travel, prepare confidential reports, screen communications, and support strategic initiatives with professionalism.

Qualifications

• 5+ years of experience as an Executive Assistant or similar high-level role.
• Extensive experience managing executive calendars and complex travel.
• Proficient in Microsoft Office Suite and presentation software.
• Exceptional organizational skills, attention to detail and problem solving.
• High level of discretion, professionalism and strong communication.

Responsibilities

• Manage complex calendars, prioritizing meetings for executives.
• Arrange domestic and international travel, including itineraries.
• Prepare and proofread confidential correspondence, reports, and presentations.
• Screen and prioritize incoming communications as gatekeeper for executives.
• Coordinate meetings with agendas, minutes, and action items.
• Handle expense reports and other financial administration tasks.

Skills

Calendar management

Executive support

MS Office

Discretion

Communication

Tools

Microsoft Office

PowerPoint

Job description

About the Role

Our client is seeking a highly polished and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership in their Benoni office. This critical role demands exceptional organizational skills, discretion, and the ability to anticipate the needs of executives. The ideal candidate will be adept at managing complex schedules, coordinating travel, and handling sensitive information with the utmost professionalism. This position offers a unique opportunity to be an integral part of the executive team, ensuring efficiency and supporting key strategic initiatives.

Key Responsibilities

• Manage complex calendars, including scheduling, rescheduling, and prioritizing meetings for executives.
• Arrange domestic and international travel, including flights, accommodation, and itineraries.
• Prepare and proofread confidential correspondence, reports, and presentations.
• Screen and prioritize incoming communications, acting as a gatekeeper for executives.
• Coordinate executive meetings, including preparing agendas, taking minutes, and tracking action items.
• Manage expense reports and other financial administration tasks for executives.

Requirements

• 5+ years of experience as an Executive Assistant or in a similar high-level administrative role.
• Extensive experience managing executive calendars and complex travel arrangements.
• Proficiency in Microsoft Office Suite and presentation software.
• Exceptional organizational skills, attention to detail, and problem-solving abilities.
• High level of discretion, professionalism, and communication skills.

Benefits

• Generous salary and executive-level benefits package.
• Opportunities for exposure to senior leadership and strategic discussions.
• Professional development and continued education support in Benoni .
• Comprehensive health, dental, and vision insurance.
• Positive and supportive work environment.