Senior Administrative Assistant

Placements24; Cape Town; Hybrid; ZAR 250,000 - 420,000; Full time

Benefits offered by this job

Hybrid work model

Health and wellness benefits

Career progression opportunities

Professional development programs

Job summary

Placements24 in Cape Town seeks an experienced Senior Administrative Assistant to support senior management. In this hybrid role, you will manage calendars, coordinate travel, and handle correspondence with professionalism and discretion.

You will prepare reports and presentations, liaise with internal and external stakeholders, and assist with events. The ideal candidate has at least five years of senior administrative support, superb organizational skills, and fluency in business English.

Qualifications

• Minimum of 5 years in a senior administrative or similar role.
• Advanced proficiency in Microsoft Office and collaboration tools.
• Exceptional organizational skills and multitasking.
• Excellent written and verbal communication in business English.
• Proven ability to handle confidential information discreetly.

Responsibilities

• Manage complex calendars, including scheduling meetings, appointments, and travel arrangements for executives.
• Prepare reports, presentations, and correspondence, ensuring accuracy and adherence to company standards.
• Handle confidential information with the utmost discretion and security.
• Coordinate project timelines and follow up on action items to ensure timely completion.
• Serve as a primary point of contact for internal and external stakeholders, directing inquiries appropriately.
• Assist with event planning and logistics for company meetings and functions.

Skills

MS Office

Calendar management

Communication skills

Discretion

Organizational skills

Remote collaboration tools

Tools

Microsoft Teams

Zoom

SharePoint

Job description

About the Role

Our client seeks an experienced and highly efficient Senior Administrative Assistant to provide comprehensive support to senior management in their Cape Town office. This role is crucial for optimizing the productivity of executives by managing their schedules, communications, and administrative tasks. The successful candidate will be proactive, possess exceptional organizational skills, and demonstrate a high level of professionalism and discretion. This hybrid position offers a blend of in-office collaboration and remote flexibility, allowing for a balanced work-life integration while contributing to a fast-paced and innovative company culture.

Key Responsibilities

• Manage complex calendars, including scheduling meetings, appointments, and travel arrangements for executives.
• Prepare reports, presentations, and correspondence, ensuring accuracy and adherence to company standards.
• Handle confidential information with the utmost discretion and security.
• Coordinate project timelines and follow up on action items to ensure timely completion.
• Serve as a primary point of contact for internal and external stakeholders, directing inquiries appropriately.
• Assist with event planning and logistics for company meetings and functions.

Requirements

• Minimum of 5 years of experience as an Administrative Assistant or in a similar senior support role.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools.
• Exceptional organizational skills and the ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills, with a strong command of business English.
• Proven ability to handle sensitive information with discretion.
• Experience with virtual meeting platforms and remote collaboration tools.

Benefits

• Competitive salary package.
• Hybrid work model offering flexibility.
• Comprehensive health and wellness benefits.
• Opportunities for career advancement within the organization.
• Professional development and training programs in Cape Town.