Executive Administrative Assistant

Placements24; Cape Town; On-site; ZAR 520,000 - 700,000; Full time

Benefits offered by this job

Competitive salary

Executive benefits package

Generous paid time off

Professional development opportunities

Cape Town office with amenities

Job summary

Placements24 is seeking a polished and highly efficient Executive Administrative Assistant to support senior leadership in Cape Town. You will manage complex schedules, coordinate travel, and prepare confidential documents while acting as the primary contact for communications.

The role requires 7+ years of experience, advanced MS Office skills, and impeccable organizational abilities. Join a dynamic team in a prime Cape Town office offering competitive benefits and growth opportunities.

Qualifications

• 7+ years of experience supporting senior executives.
• Strong MS Office proficiency and collaboration tools.
• Excellent written and verbal communication with business etiquette.
• Ability to manage competing priorities and tight deadlines.
• Impeccable organizational skills and attention to detail.
• Proactive, discreet handling of confidential information.

Responsibilities

• Coordinate complex calendars and travel arrangements for C-level executives.
• Prepare confidential documents, presentations and correspondence.
• Screen calls and manage internal and external communications.
• Organize executive files, records and digital archives.
• Plan and coordinate executive events and board meetings.
• Maintain confidentiality and professionalism in all interactions.

Skills

Executive support

Calendar management

Communication

Organizational skills

Confidentiality

Meeting coordination

Tools

Outlook

Word

Excel

PowerPoint

Job description

About the Role

Our client is searching for a polished and highly efficient Executive Administrative Assistant to provide comprehensive support to senior leadership within their Cape Town office. This pivotal role requires a proactive individual with outstanding organizational skills and the ability to anticipate needs and manage complex schedules. You will act as a key point of contact, handling confidential information with the utmost discretion and professionalism. This is an excellent opportunity to work closely with top executives, gain insight into strategic decision-making, and play an integral part in the smooth functioning of the leadership team. If you are a detail-oriented professional seeking a challenging and rewarding position, this role in the vibrant city of Cape Town is for you.

Key Responsibilities

• Manage and coordinate the demanding schedules of C-level executives, including travel arrangements and meeting logistics.
• Prepare and review confidential documents, presentations, and correspondence, ensuring accuracy and adherence to company standards.
• Serve as the primary point of contact for internal and external communications, screening calls and managing correspondence.
• Organize and maintain executive files and records, both physical and digital.
• Assist with the planning and coordination of executive events, board meetings, and off‑site retreats.
• Handle sensitive information with a high degree of confidentiality and professionalism.

Requirements

• Minimum of 7 years of experience supporting senior executives or C-level management.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools.
• Exceptional written and verbal communication skills, with a strong command of business etiquette.
• Demonstrated ability to manage competing priorities and meet tight deadlines in a fast-paced environment.
• Impeccable organizational skills and meticulous attention to detail.

Benefits

• Highly competitive salary and executive-level benefits package.
• Opportunity to work directly with senior leadership in a dynamic company.
• Generous paid time off and annual leave.
• Access to professional development and continuous learning programs.
• Prime office location in Cape Town with excellent amenities.