Sports Venue Event Coordinator

Placements24; Upington; Hybrid; ZAR 180,000 - 300,000; Full time

Job summary

Placements24 in Upington, Northern Cape, is seeking a meticulous and energetic Sports Venue Event Coordinator to plan, execute, and manage a range of sporting events, concerts, and functions at their facilities.

You will coordinate with venue management, clients, and service providers to ensure top-tier event delivery from concept to post-event evaluation, with flexibility for evenings and weekends as dictated by event schedules.

Qualifications

• Proven experience in event planning and coordination.
• Strong organizational and project management skills.
• Excellent communication, negotiation, and interpersonal abilities.
• Experience with budgeting and financial tracking.
• Ability to work under pressure and meet tight deadlines.

Responsibilities

• Plan and coordinate all aspects of sports events and other functions at the venue.
• Liaise with organizers, clients, and stakeholders to understand requirements.
• Develop detailed event schedules, run sheets and plans.
• Coordinate with internal teams and external vendors for smooth operations.
• Manage event budgets, track expenses and process invoices.
• Oversee on-site logistics including setup, staffing and breakdown.
• Ensure compliance with policies, safety regulations and licensing.
• Conduct post-event evaluations and prepare management reports.
• Manage ticketing, seating and accreditation processes.
• Maintain an up-to-date calendar of events and assist in scheduling.

Skills

Event planning

Project management

Communication

Budget management

MS Office

Tools

Event management software

Job description

About the Role

Our client, a prominent sports venue operator in **Upington, Northern Cape**, is seeking a meticulous and energetic Sports Venue Event Coordinator . This role is essential for the successful planning, execution, and management of a variety of sporting events, concerts, and other functions held at their facilities. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and a proven ability to manage multiple events simultaneously. You will work closely with venue management, external stakeholders, and service providers to ensure seamless event delivery, from initial concept to post-event evaluation. This position offers a dynamic work environment and the opportunity to be at the heart of exciting events in the **Upington** area.

Key Responsibilities

• Plan and coordinate all aspects of sports events and other functions held at the venue.
• Liaise with event organizers, clients, and stakeholders to understand their requirements and expectations.
• Develop detailed event schedules, run sheets, and operational plans.
• Coordinate with internal departments (e.g., security, catering, technical staff) and external vendors to ensure smooth operations.
• Manage event budgets, track expenses, and process invoices.
• Oversee on-site event logistics, including setup, staffing, and breakdown.
• Ensure all events comply with venue policies, safety regulations, and licensing requirements.
• Conduct post-event evaluations, gather feedback, and prepare reports for management.
• Manage ticketing, seating arrangements, and accreditation processes as needed.
• Maintain an up-to-date calendar of events and assist in venue scheduling.

Requirements

• Proven experience in event planning and coordination, preferably within a sports venue, hospitality, or entertainment industry.
• Strong organizational and project management skills, with the ability to manage multiple projects simultaneously.
• Excellent communication, negotiation, and interpersonal skills.
• Experience with budget management and financial tracking.
• Ability to work effectively under pressure and meet tight deadlines.
• Proficiency in MS Office Suite and event management software is a plus.
• Knowledge of venue operations, health and safety regulations, and security procedures.
• Flexibility to work irregular hours, including evenings, weekends, and public holidays, as dictated by event schedules.
• A proactive approach to problem-solving and a commitment to delivering high-quality events.
• Passion for sports and live events.

Benefits

Our client offers a competitive contract rate commensurate with experience and qualifications. Opportunities to gain broad experience in event management within the sports industry. Exposure to a wide range of high-profile events and client interactions. Be part of a dedicated team working in a vibrant venue environment in **Upington**. Potential for future opportunities based on performance and project needs. Develop valuable skills in logistics, coordination, and stakeholder management. Contribute to the vibrant cultural and sporting landscape of the region.