Sports Event Coordinator

Placements24; Mtubatuba Local Municipality; On-site; ZAR 300,000 - 420,000; Full time

Job summary

Placements24 in Richards Bay, KwaZulu-Natal, seeks a proactive Sports Event Coordinator to plan and execute local sporting events. You will manage venues, vendors, participants, and stakeholders to deliver high-quality experiences.

The role requires strong organizational, budgeting, and negotiation skills, with the ability to thrive in a fast-paced environment and work flexible hours, including weekends.

Qualifications

• Diploma or Degree in Event Management, Sports Management, Hospitality, or related field preferred.
• Minimum 3 years of experience coordinating or managing sports events or similar large-scale events.
• Proven organizational and project management skills with ability to multitask.
• Excellent communication, interpersonal, and negotiation skills.
• Experience with budget management and financial tracking.
• Ability to work under pressure and solve problems quickly.
• Proficiency in event management software and Microsoft Office Suite.
• Strong understanding of various sports and their event requirements.
• Flexibility to work irregular hours, including evenings and weekends.
• Passion for sports and leisure industry and delivering high-quality events.

Responsibilities

• Plan, organize, and execute a diverse range of sports events including local tournaments, championships, and community sports days.
• Coordinate all logistical aspects of events including venue selection, setup, equipment, staffing, and catering.
• Manage event budgets, track expenses, and ensure financial targets are met.
• Develop event timelines and work plans ensuring deadlines are met.
• Liaise with participants, teams, officials, volunteers, and sponsors for clear communication and smooth operations.
• Develop and implement marketing plans to maximize attendance and participation.
• Oversee on-site event management, troubleshoot issues, and ensure a positive attendee experience.
• Manage vendor relationships, negotiate contracts, and ensure service quality.
• Conduct post-event evaluations, gather feedback, and prepare detailed reports for future planning.
• Ensure compliance with health, safety, and security regulations for venues.

Skills

Event coordination

Budget management

Vendor management

Communication skills

Education

Diploma/ Degree in Event Management or related field

Tools

Microsoft Office

Job description

About the Role

Our client, a key player in the Leisure & Sports sector, is searching for an energetic and meticulous Sports Event Coordinator to manage and execute a variety of sporting events in Richards Bay, KwaZulu-Natal. This hands-on role requires a proactive individual with exceptional organizational and logistical skills to ensure the seamless delivery of events, from initial planning stages through to post-event evaluation. You will be instrumental in coordinating venues, vendors, participants, and stakeholders, ensuring high standards of execution and participant satisfaction. The successful candidate will have a passion for sports and events, coupled with a keen eye for detail and the ability to thrive in a fast-paced environment. This is an exciting opportunity to contribute to the vibrant sports scene in Richards Bay and gain valuable experience within a reputable organization.

Key Responsibilities

• Plan, organize, and execute a diverse range of sports events, including local tournaments, championships, and community sports days.
• Coordinate all logistical aspects of events, including venue selection, setup, equipment, staffing, and catering.
• Manage event budgets, track expenses, and ensure financial targets are met.
• Develop event timelines and work plans, ensuring all deadlines are met.
• Liaise with participants, teams, officials, volunteers, and sponsors to ensure clear communication and smooth operations.
• Develop and implement marketing and promotional plans for events to maximize attendance and participation.
• Oversee on-site event management, troubleshooting any issues that arise and ensuring a positive experience for all attendees.
• Manage vendor relationships, negotiating contracts and ensuring service quality.
• Conduct post-event evaluations, gathering feedback and preparing detailed reports for future event planning.
• Ensure compliance with all relevant health, safety, and security regulations for event venues.

Requirements

• A Diploma or Degree in Event Management, Sports Management, Hospitality, or a related field is preferred.
• A minimum of 3 years of experience in coordinating or managing sports events or similar large-scale events.
• Proven organizational and project management skills, with the ability to manage multiple tasks and priorities simultaneously.
• Excellent communication, interpersonal, and negotiation skills.
• Experience with budget management and financial tracking.
• Ability to work effectively under pressure and solve problems quickly and efficiently.
• Proficiency in event management software and Microsoft Office Suite.
• A strong understanding of various sports and their specific event requirements.
• Flexibility to work irregular hours, including evenings and weekends, as required by event schedules.
• A passion for the sports and leisure industry and a commitment to delivering high-quality events.

Benefits

This role offers a competitive salary and the opportunity to work within a dynamic and growing sector. You will gain extensive experience in event planning and execution, contributing to the local sports community in Richards Bay. Our client provides opportunities for professional development and the chance to work with a dedicated team. Enjoy being at the heart of exciting sporting events and making a real difference.