Event Coordinator - Sporting Events

Placements24; Benoni; Hybrid; ZAR 180,000 - 340,000; Full time

Benefits offered by this job

Competitive compensation for contract

Exposure to a wide range of exciting/s

Opportunities to build a strong sports

Networking opportunities with industry

Dynamic and rewarding work environment

Hybrid work model

Job summary

Placements24 in Benoni, Gauteng, ZA, is seeking an Event Coordinator focused on Sporting Events to lead planning, logistics, and on-site management for a range of competitions and activations. The role demands meticulous organization and a passion for sports.

You will manage venues, vendors, registration, budgets, schedules, and post-event analysis, with duties across communication, travel, and stakeholder liaison.

Qualifications

• Minimum of 3 years of experience in event planning and management, with a strong focus on sporting events.
• Demonstrated experience in coordinating logistics, managing budgets, and working with vendors.
• Excellent organizational, multitasking, and time-management skills.
• Strong communication, negotiation, and interpersonal abilities.
• Proficiency in event management software and MS Office Suite.
• A passion for sports and a good understanding of various sporting disciplines.
• Ability to work under pressure and adapt to changing circumstances.
• Bachelor's degree in Event Management, Hospitality, Marketing, or a related field is preferred.
• Willingness to work flexible hours, including evenings and weekends, and travel as required.

Responsibilities

• Plan, organize, and execute sporting events from conception to completion.
• Coordinate all logistical aspects, including venue selection, setup, and breakdown.
• Manage vendor relationships, including caterers, security, and equipment suppliers.
• Develop and manage event budgets, ensuring cost-effectiveness and adherence to financial targets.
• Oversee participant registration, ticketing, and accreditation processes.
• Develop event schedules, run sheets, and contingency plans.
• Liaise with sports governing bodies, teams, and athletes to ensure smooth event operations.
• Manage on-site event operations, including volunteer coordination and problem-solving.
• Develop and implement marketing and promotional strategies for events in Benoni, Gauteng, ZA.
• Conduct post-event evaluations, gathering feedback and preparing reports for future improvements within the Leisure & Sports domain.

Skills

Event planning

Budget management

Vendor management

Logistics coordination

Stakeholder communication

MS Office

Education

Bachelor's degree in Event Management, Hospitality, Marketing, or related field

Tools

Event management software

MS Office Suite

Job description

About the Role

Our client, a dynamic organizer within the Leisure & Sports events industry, is seeking a meticulous and proactive Event Coordinator specializing in Sporting Events to join their team in Benoni, Gauteng, ZA. This role is essential for the successful planning, execution, and post-event analysis of a variety of sporting competitions, tournaments, and activations. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and a passion for sports. You will be responsible for coordinating all logistical aspects, from venue booking and vendor management to participant registration and on-site management. This is a fantastic opportunity to contribute to the vibrant Leisure & Sports scene in Gauteng, working on high-profile events that engage the community. We are looking for an individual who thrives in a fast-paced environment and can ensure seamless event delivery.

Key Responsibilities

• Plan, organize, and execute sporting events from conception to completion.
• Coordinate all logistical aspects, including venue selection, setup, and breakdown.
• Manage vendor relationships, including caterers, security, and equipment suppliers.
• Develop and manage event budgets, ensuring cost-effectiveness and adherence to financial targets.
• Oversee participant registration, ticketing, and accreditation processes.
• Develop event schedules, run sheets, and contingency plans.
• Liaise with sports governing bodies, teams, and athletes to ensure smooth event operations.
• Manage on-site event operations, including volunteer coordination and problem-solving.
• Develop and implement marketing and promotional strategies for events in Benoni, Gauteng, ZA.
• Conduct post-event evaluations, gathering feedback and preparing reports for future improvements within the Leisure & Sports domain.

Requirements

• Minimum of 3 years of experience in event planning and management, with a strong focus on sporting events.
• Demonstrated experience in coordinating logistics, managing budgets, and working with vendors.
• Excellent organizational, multitasking, and time-management skills.
• Strong communication, negotiation, and interpersonal abilities.
• Proficiency in event management software and MS Office Suite.
• A passion for sports and a good understanding of various sporting disciplines.
• Ability to work under pressure and adapt to changing circumstances.
• Bachelor's degree in Event Management, Hospitality, Marketing, or a related field is preferred.
• Willingness to work flexible hours, including evenings and weekends, and travel as required.
• Must be based in or able to commute to Benoni, Gauteng, ZA, and comfortable with a hybrid work arrangement.

Benefits

• Competitive compensation for contract duration.
• Exposure to a wide range of exciting sporting events.
• Opportunities to build a strong portfolio within the Leisure & Sports events sector.
• Networking opportunities with industry professionals.
• A dynamic and rewarding work environment.
• Flexibility offered by a hybrid work model.