Venue Operations Coordinator - Major Sporting Events

Placements24; Upington; Hybrid; ZAR 221,000 - 517,000; Part time

Benefits offered by this job

Competitive daily rate

Mentorship and support

Job summary

Placements24 is seeking a proactive Venue Operations Coordinator for major sporting events in Upington, Northern Cape. You will support setup to breakdown, coordinating with venue staff, security, catering, and other stakeholders to ensure smooth operation during events.

You will conduct site inspections, manage equipment, and help enforce health and safety protocols, while adapting to changing schedules and ensuring documentation and permits are in order.

Qualifications

• A relevant qualification in Event Management, Hospitality, or related field is advantageous.
• 1-3 years of experience in event operations, venue management, or logistics support.
• Familiarity with major sporting events or large-scale public gatherings.
• Strong organizational and time management skills, with the ability to prioritize tasks.

Responsibilities

• Assist in planning and coordination of all venue operational aspects for assigned sporting events.
• Coordinate with internal and external stakeholders, including venue staff, suppliers, and security.
• Manage setup and breakdown of event infrastructure, adhering to schedules and layouts.
• Oversee distribution and management of event equipment and supplies.
• Support implementation of health, safety, and security protocols within the venue.
• Assist in troubleshooting operational issues before and during events.
• Help manage event documentation, permits, and compliance requirements.
• Conduct site inspections and pre-event checks to identify potential challenges.
• Provide on-site support during events, acting as a point of contact for operational queries.
• Contribute to post-event debriefs and reporting for improvements.

Skills

Event coordination

Stakeholder management

Time management

Education

Event Management qualification

Tools

Project management tools

MS Office

Job description

About the Role

Our client, a prominent event management company specializing in large-scale sporting events, is seeking a proactive and detail-oriented Venue Operations Coordinator to support their upcoming major events in the Upington, Northern Cape region. This role is crucial for ensuring the smooth and efficient execution of all venue-related operations, from setup to breakdown. The ideal candidate will have experience in event logistics, a strong understanding of venue management principles, and the ability to manage multiple tasks in a fast-paced environment. You will work closely with venue managers, security teams, catering staff, and other stakeholders to guarantee a seamless experience for athletes, staff, and spectators. This is an exciting opportunity to gain hands-on experience in the high-energy world of major sporting events within the Leisure & Sports industry.

Key Responsibilities

• Assist in the planning and coordination of all venue operational aspects for assigned sporting events.
• Coordinate with various internal and external stakeholders, including venue staff, suppliers, and security.
• Manage the setup and breakdown of event infrastructure, ensuring adherence to schedules and layouts.
• Oversee the distribution and management of event equipment and supplies.
• Support the implementation of health, safety, and security protocols within the venue.
• Assist in troubleshooting operational issues that may arise before and during events.
• Help manage event documentation, permits, and compliance requirements.
• Conduct site inspections and pre-event checks to identify potential operational challenges.
• Provide on-site support during events, acting as a point of contact for operational queries.
• Contribute to post-event debriefs and reporting to identify areas for improvement.

Requirements

• A relevant qualification in Event Management, Hospitality, or a related field is advantageous.
• 1-3 years of experience in event operations, venue management, or logistics support.
• Familiarity with major sporting events or large-scale public gatherings.
• Strong organizational and time management skills, with the ability to prioritize tasks effectively.
• Excellent communication and interpersonal skills.
• Ability to work effectively under pressure and adapt to changing situations.
• Proficiency in standard office software; experience with project management tools is a plus.
• Willingness to work flexible hours, including evenings, weekends, and public holidays as required by event schedules in the Upington area.
• A keen interest in the Leisure & Sports industry and a proactive attitude.
• Ability to work independently and as part of a team.

Benefits

This contracting position offers a competitive daily rate, with the potential for extension based on performance and future event needs. You will gain invaluable experience working on high-profile sporting events, develop a strong network within the industry, and enjoy a dynamic and challenging work environment. This role is perfect for individuals looking to build your career in event management within the exciting Leisure & Sports sector. Support and mentorship will be provided to ensure success in the role.