Skills Trainer - Cape Town

Pedros Chicken; Cape Town; Hybrid; ZAR 350,000 - 550,000; Full time

Benefits offered by this job

Hybrid work arrangement

Competitive salary commensurate with经验

Job summary

WhatJobs Direct is seeking an Executive Administrative Assistant to support our senior leadership in Cape Town. This hybrid role focuses on managing demanding calendars, coordinating travel, and handling confidential information with discretion.

The ideal candidate will excel in communication, organization, and proactive problem-solving, enabling executives to operate efficiently in a dynamic environment.

Qualifications

• Proven experience as an Executive Administrative Assistant or similar role, supporting C-level executives.

Responsibilities

• Manage and coordinate complex calendars and travel arrangements for senior executives.
• Schedule and prepare for internal and external meetings, ensuring all necessary materials are distributed.
• Handle confidential correspondence, documents, and information with utmost discretion.
• Act as a primary point of contact and liaison between executives and other departments, clients, and partners.
• Prepare reports, presentations, and other documents as required.
• Manage and organize physical and digital filing systems.
• Assist with event planning and coordination for company functions.
• Conduct research and compile data for executive use.
• Handle expense reporting and other administrative tasks for executives.
• Anticipate the needs of executives and proactively address potential issues.

Job description

About the Role Our client, WhatJobs Direct, a distinguished entity in the recruitment sector, is actively seeking a highly professional and organized Executive Administrative Assistant to support their senior leadership team based in Cape Town. This pivotal role requires an individual adept at managing complex schedules, coordinating meetings, and ensuring the smooth flow of information. The successful candidate will be a key player in maintaining executive efficiency, acting as a gatekeeper and liaison for internal and external stakeholders. This position offers a hybrid work model, combining the benefits of in-office collaboration with remote flexibility. We are looking for someone who is proactive, possesses impeccable communication skills, and maintains a high level of confidentiality and discretion. If you excel at anticipating needs and delivering exceptional support, we encourage you to apply for this exciting opportunity in Cape Town.

Key Responsibilities

• Manage and coordinate complex calendars and travel arrangements for senior executives.
• Schedule and prepare for internal and external meetings, ensuring all necessary materials are distributed.
• Handle confidential correspondence, documents, and information with utmost discretion.
• Act as a primary point of contact and liaison between executives and other departments, clients, and partners.
• Prepare reports, presentations, and other documents as required.
• Manage and organize physical and digital filing systems.
• Assist with event planning and coordination for company functions.
• Conduct research and compile data for executive use.
• Handle expense reporting and other administrative tasks for executives.
• Anticipate the needs of executives and proactively address potential issues.

Requirements

• Proven experience as an Executive Administrative Assistant or similar role, supporting C-level executives.
• Excellent organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills.
• Ability to multitask and manage time effectively in a fast-paced environment.
• High level of discretion and confidentiality.
• Experience with calendar management, travel booking, and expense reporting.
• Ability to work independently and as part of a team.
• Familiarity with modern office technologies and communication tools.
• A proactive approach to problem-solving and task completion.

Benefits

• Competitive salary commensurate with experience.
• Hybrid work arrangement offering flexibility.
• Opportunity to work closely with senior leadership.
• Comprehensive medical aid plan.
• Pension fund contributions.
• Generous annual leave allowance.
• Professional development opportunities.
• Collaborative and supportive team environment.
• Potential for performance-based bonuses.
• Access to modern office facilities in Cape Town.