Executive Assistant

Placements24; Gqeberha; Hybrid; ZAR 420,000 - 600,000; Full time

Benefits offered by this job

Hybrid work model

Competitive salary

Health insurance

Retirement plan

Professional development

Job summary

Placements24 is seeking a highly skilled Executive Assistant in Port Elizabeth, Eastern Cape, to support senior leadership with calendar management, travel planning, and confidential communications. The role requires discretion, proactive problem‑solving, and superb organizational skills.

The position offers a hybrid work arrangement, combining in-office collaboration and remote flexibility to ensure seamless executive operations and effective stakeholder engagement.

Qualifications

• 7+ years of experience in an Executive Assistant or similar high-level role.
• Proven track record supporting C-suite or senior-level executives.
• Excellent written and verbal English communication; strong organization and discretion.

Responsibilities

• Manage complex calendars, meetings, and travel for senior executives.
• Prepare, proofread, and disseminate reports, presentations, and documents.
• Handle confidential information with utmost discretion and integrity.

Skills

Calendar management

Executive support

Travel coordination

Communication

Discretion

English proficiency

Tools

Microsoft Office

Scheduling software

Job description

About the Role

Our client, a prominent industry leader located in Port Elizabeth, Eastern Cape, is seeking a highly skilled and discreet Executive Assistant to provide comprehensive support to their senior leadership team. This dynamic role demands exceptional organizational acumen, advanced communication skills, and the ability to manage complex schedules and confidential information with utmost professionalism. The ideal candidate will be proactive, adaptable, and possess a keen eye for detail, ensuring the smooth and efficient execution of administrative duties. This position offers a hybrid work arrangement, allowing for a blend of in-office presence for critical collaboration and remote flexibility. You will be an indispensable partner to executives, anticipating their needs and streamlining their operations. This is an excellent opportunity for a seasoned professional to contribute to a reputable organization in Port Elizabeth, Eastern Cape, and to further advance their career in a challenging and rewarding capacity. We are looking for an individual who is committed to excellence and thrives in a high-stakes environment.

Key Responsibilities

• Manage and coordinate complex calendars, including scheduling meetings, appointments, and travel arrangements for senior executives.
• Prepare, proofread, and disseminate correspondence, reports, presentations, and other critical documents.
• Handle confidential information with the highest level of discretion and integrity.
• Act as a primary point of contact for internal and external stakeholders, managing communications effectively.
• Organize and manage executive travel logistics, ensuring seamless itineraries.
• Conduct research and prepare background materials for meetings and events.
• Manage office operations and supplies for the executive suite, ensuring efficiency.
• Coordinate executive events, meetings, and conference logistics.
• Assist with budget tracking and expense report preparation for executive activities.
• Anticipate executive needs and proactively address potential issues.

Requirements

• Minimum of 7 years of experience as an Executive Assistant or in a similar high-level administrative support role.
• Proven track record of supporting C-suite or senior-level executives.
• Exceptional organizational and time-management skills, with the ability to prioritize effectively.
• Excellent written and verbal communication skills in English.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with scheduling software.
• Demonstrated ability to handle sensitive and confidential information with utmost discretion.
• Strong problem‑solving skills and a proactive approach to task management.
• Ability to work independently, with minimal supervision, and as part of a collaborative team.
• Experience in managing international travel arrangements is a significant advantage.
• A professional demeanor and excellent interpersonal skills.

Benefits

• Highly competitive salary and performance-based bonuses.
• Comprehensive health insurance and retirement plan.
• Opportunities for continuous professional development and training.
• Hybrid work model offering flexibility and work‑life balance in Port Elizabeth, Eastern Cape.
• Access to modern office facilities and resources.
• Annual leave allowance and paid sick leave.
• Collaborative and supportive work environment.
• Potential for career progression within a leading organization.
• Company-sponsored professional development programs.