Executive Administrative Assistant for Corporate Affairs

Placements24; Midrand; Hybrid; ZAR 360,000 - 520,000; Full time

Job summary

Placements24 is seeking an Executive Administrative Assistant to provide comprehensive support to the senior leadership team in our Midrand, Gauteng office, with a blend of in-office collaboration and remote flexibility.

The role requires impeccable communication, discretion, and the ability to manage multiple priorities, calendars, travel arrangements, and confidential information, helping ensure the smooth operation of the executive offices.

Qualifications

• Proven experience as an Executive Administrative Assistant or in a senior administrative role.
• Proficiency in MS Office and other office software.
• Strong organizational and time management skills.

Responsibilities

• Manage complex calendars and schedule meetings for executives.
• Arrange travel logistics and prepare itineraries.
• Screen and direct calls, manage email and act as primary contact.
• Coordinate meetings with agendas, minutes, and action items.
• Prepare reports and documents with accuracy and professionalism.
• Handle confidential information with discretion.

Skills

Calendar management

Travel arrangements

Email management

Communication skills

Education

Relevant tertiary qualification

Tools

Microsoft Office Suite

Word

Excel

PowerPoint

Outlook

Job description

About the Role

Our client, a dynamic and growing organization, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to their senior leadership team. This pivotal role is based in our bustling Midrand, Gauteng office, offering a blend of in-office collaboration and remote flexibility. You will be instrumental in ensuring the smooth operation of the executive offices, acting as a gatekeeper and a trusted point of contact for internal and external stakeholders. The ideal candidate possesses impeccable communication skills, a keen eye for detail, and the ability to manage multiple priorities with discretion and efficiency. This position offers a fantastic opportunity to work within a reputable company and contribute significantly to its success. We are looking for a professional who thrives in a fast-paced environment and is committed to maintaining the highest standards of support.

Key Responsibilities

• Manage complex calendars, schedule meetings, and arrange travel logistics for executives, ensuring efficient time management and seamless coordination.


• Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism.


• Screen and direct phone calls, manage email correspondence, and act as the primary point of contact for various inquiries.


• Coordinate and organize internal and external meetings, including preparing agendas, taking minutes, and following up on action items.


• Conduct research, compile data, and prepare reports or summaries as needed for executive review.


• Handle confidential information with the utmost discretion and integrity.


• Assist with special projects and initiatives as assigned by the executive team.


• Maintain office supplies and manage general administrative tasks to ensure office functionality.


• Liaise with other departments and external partners to facilitate communication and workflow.


• Manage expense reporting and reimbursements for executives.

Requirements

• Proven experience as an Executive Administrative Assistant or in a similar senior administrative role.


• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office software.


• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.


• Strong written and verbal communication skills, with a professional demeanor.


• High level of discretion and confidentiality.


• Ability to work independently and as part of a team.


• Experience in calendar management and travel arrangements.


• A proactive approach to problem-solving and a keen attention to detail.


• Familiarity with the business landscape in Midrand, Gauteng is advantageous.


• A relevant tertiary qualification or equivalent experience will be highly regarded.

Benefits

Our client offers a competitive remuneration package, including a generous annual salary, performance-based bonuses, and comprehensive medical aid and pension fund contributions. Employees benefit from opportunities for professional development and continuous learning, access to state-of-the-art office facilities, and a supportive and collaborative work environment. This hybrid role allows for a healthy work-life balance, with allocated days for remote work. Join a team that values innovation, dedication, and employee well-being.