Senior Executive Administrator

Placements24; Cape Town; On-site; ZAR 720,000 - 900,000; Full time

Benefits offered by this job

Medical aid

Retirement fund

Career development opportunities

Job summary

Placements24 in Cape Town is seeking an experienced Senior Executive Administrator to provide high-level support to the C-suite. The role demands discretion, strategic thinking, and flawless organizational skills.

You will manage complex calendars, coordinate travel, prepare documents, and liaise with internal and external stakeholders to keep the executive office running smoothly.

Qualifications

• Minimum 5 years of experience in an executive administrative role, preferably supporting senior leadership or C‑suite executives.
• Exceptional organizational, time management, and multitasking abilities.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with virtual collaboration tools.
• Superior written and verbal communication and interpersonal skills.
• Demonstrated ability to handle confidential information with professionalism and integrity.
• Strong problem‑solving skills and a proactive, self‑starter attitude.
• Ability to work effectively under pressure and meet tight deadlines.
• High school diploma required; aBachelor's degree in Business Administration or a related field is highly desirable.
• Experience in the financial services or technology sector is a plus.

Responsibilities

• Manage and coordinate the daily schedules of multiple senior executives, including complex calendar management, meeting arrangements, and travel logistics.
• Prepare, proofread, and finalize high-quality documents, reports, presentations, and correspondence.
• Conduct preliminary research and gather information to assist executives in strategic planning and decision-making.
• Serve as a primary point of contact, screening calls and visitors, and managing communications with internal and external stakeholders.
• Organize and coordinate executive board meetings, off‑site retreats, and special events.
• Process expense reports, manage departmental budgets, and oversee procurement activities for the executive suite.
• Handle highly sensitive and confidential information with utmost discretion and security.
• Anticipate executive needs and proactively manage potential conflicts or issues.
• Develop and implement efficient office procedures and filing systems.
• Assist with onboarding new executive team members.

Skills

Executive support

Calendar management

Travel logistics

Communication

Problem solving

Organizational skills

High discretion

Education

Bachelor's degree in Business Administration or related field

High school diploma

Tools

Microsoft Office Suite

Outlook

Excel

PowerPoint

Job description

About the Role

Our client is a leading organization in Cape Town seeking an experienced Senior Executive Administrator to provide high-level administrative and strategic support to its C-suite executives. This is a critical role requiring impeccable organization, proactive problem-solving, and a sophisticated understanding of corporate operations. The successful candidate will be instrumental in ensuring the smooth and efficient functioning of the executive office, facilitating communication, and managing complex logistical challenges. This position is based in our prestigious Cape Town offices and demands an individual with a proven track record of excellence in executive support. We are looking for a professional who is discreet, adaptable, and committed to upholding the highest standards of service and confidentiality. The role offers a significant opportunity to work closely with top leadership in a demanding yet rewarding environment.

Key Responsibilities

• Manage and coordinate the daily schedules of multiple senior executives, including complex calendar management, meeting arrangements, and travel logistics.
• Prepare, proofread, and finalize high-quality documents, reports, presentations, and correspondence.
• Conduct preliminary research and gather information to assist executives in strategic planning and decision-making.
• Serve as a primary point of contact, screening calls and visitors, and managing communications with internal and external stakeholders.
• Organize and coordinate executive board meetings, off‑site retreats, and special events.
• Process expense reports, manage departmental budgets, and oversee procurement activities for the executive suite.
• Handle highly sensitive and confidential information with utmost discretion and security.
• Anticipate executive needs and proactively manage potential conflicts or issues.
• Develop and implement efficient office procedures and filing systems.
• Assist with onboarding new executive team members.

Requirements

• Minimum of 5 years of experience in an executive administrative role, preferably supporting senior leadership or C‑suite executives.
• Exceptional organizational, time management, and multitasking abilities.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with virtual collaboration tools.
• Superior written and verbal communication and interpersonal skills.
• Demonstrated ability to handle confidential information with professionalism and integrity.
• Strong problem‑solving skills and a proactive, self‑starter attitude.
• Ability to work effectively under pressure and meet tight deadlines.
• High school diploma required; aBachelor's degree in Business Administration or a related field is highly desirable.
• Experience in the financial services or technology sector is a plus.

Benefits

• Our client offers an attractive salary package that reflects the seniority and responsibilities of this role, along with comprehensive benefits including medical aid, a retirement fund, and opportunities for career advancement.
• Employees are encouraged to engage in continuous professional development.